Project Administrative Assistant NEXUS Team mwd
Project Administrative Assistant NEXUS Team mwd
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
For one of our renowned clients in the pharmaceutical and life sciences industry we are looking for a dedicated and qualified Project Administrative Assistant (NEXUS Team)(m/w/d) in Basel with an opportunity to work remotely. Our client is known for innovation topquality standards and pioneering solutions. Join a team that pushes the boundaries of science and sets global benchmarks.
Tasks
Schedule meetings and coordinate project activities including preparing agendas taking minutes and distributing them
Manage calendars for project managers and team members.Organize and maintain project documents and files.Assist with budgeting and tracking project expenses
Arrange and coordinate events workshops and meetings both internal and external local and international
Handle travel arrangements including itineraries and logistics for on and offsite meetings.Act as a liaison between project team members clients and stakeholders. Facilitate communication across departments and ensure project updates are shared
Manage inquiries and correspondence related to the project.Track project progress and ensure documentation is accurate and up to date.Compile data for status reports and presentations for stakeholders
Assist in the preparation and updating of project plans reports and presentations.Process and track expense reports and invoices ensuring compliance with company policies.Manage requisitions purchase orders invoices and other financial documents
Requirements
Minimum of 3 years of experience in an administrative role junior profiles welcome.
Fluent in English and German.Strong communication organizational and analytical skills
Ability to work independently while maintaining accuracy and efficiency
Capability to handle multiple tasks simultaneously without compromising quality
Advanced proficiency in MS Office Suite (Outlook Word PowerPoint Excel)
Familiarity with office management software such as SAP SharePoint and MS Teams
Benefits
5 weeks of vacation / 41hour workweek
Coverage of certification costs
RekaCard with a 20% discount on up to CHF 2400
CHF 400 contribution towards a fitness subscription
Employment Type
Full Time
