Commercial Administration Team Lead

The purpose of this role is to work closely with the commercial team in optimising the commercial performance of business by contributing to the commercial strategy measuring and communicating objectives analysis of internal and external data and managing the effective MRP (forecasting) planning process.

Skills :

Management & Department administrative support (Commercial Division)
Provide full administrative support to the Commercial Director relating to aspects such as (but not limited to) diary management PR travel arrangements liaison between the various departments within the commercial structure presentations minutes of meetings
Manage credit card expenses process for the Commercial Director and Sales Manager
Provide full administrative support to the Sales Manager
Responsible for the travel arrangements of the commercial division.
Direct liaison with external stakeholders

Commercial administration
Prepare various customized reports on a daily weekly and monthly basis
Liaison with customers on matters such as pricing
Manage internal projects
Raise Purchase orders (PO) and ensure timeous payments to stakeholders
Responsible for commission administration
Responsible for daily communication pertaining to key customer pricing
Oversee the department compliance relating to policies and procedures
Efficient and effective running of the sales office
Attend to customer queries
Oversee the department KRA process

Demand planning
Contribute towards maximising selling opportunities within the greater sales team
MRP planning

• Gather information from the sales team in respect to sales planning
• Review data and action accordingly ie red flags
• Weekly review planned sales vs actual sales and planned draft sales orders
• Draft sales order management (link between Sales and Sales Admin)

Direct link between commercial planning and supply chain in respect to order date movements and priority

Data analysis
Sales Analysis (Internal)

• Review sales figures of all customers month on month; quarterly; biannual
• Analyse basket of sales on all customers set on specific parameters
• Deadline management

Sales Analysis (External) 3rd party sales data

• Distribution and gap analysis
• Competition activity analysis
• Opportunity analysis
• Report creation
• Brand equity calculation

Customer relationship management/ Event management
Build strategy and drive customer retention
Liaison with key customers
Building CRM strategy and implementation
Responsible for all event management

Health and Safety
Participate in safety forums created by Soill for example safety meetings and safety talks
Followup on any activities assigned through safety meetings / committees / representatives / management
Report all safety incidents to the relevant people
Attend safety education and refresher programmes
Comply with safety policies and procedures at Soill
Distribute safety information as and when required
Wear protective clothing (where applicable) at all times

Employee management and development
Ensure overall compliance to relevant procedures and policies.
Ensure that all team members have clearly defined job profiles
Regular goal review completed to assess achievement of results
Support coaching and mentoring is continuously provided to ensure that objectives are
met
Ensure that development plans are in place for each employee
Appropriate allocation of resources to meet operational demands
Ensure that events/activities taking place in the team are effectively communicated within team
Ensure adequate succession planning in order to meet ongoing and anticipated business requirements