Clerical Assistant
Clerical Assistant
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Job Description
Purpose of the post:
Contribute to the development and maintenance of quality administrative services for children.
What you will deliver:
Filing including all filing systems
Data input and retrieval including Word Processing.
Reception Duties.
Taking and relaying messages and receiving visitors.
Mail receiving and distribution.
Ordering goods keeping associated records and processing of invoices
Undertaking all generic office tasks such as photocopying
Assisting with the operation of the projects petty cash account (ensuring availability of funds payment of petty cash and keeping accurate records and completion of petty cash return)
SPECIFIC RESPONSIBILITIES:
Assist in the production of reports including tables and graphs for the Project.
Security In the absence of other project staff to open the building in the mornings and lock the building in the evenings ensuring that all windows and doors are secured and alarm set.
To undertake such other duties and responsibilities commensurate with the grade as may be reasonably required by the Service Director or as a mutually agreed development opportunity.
To comply with the Councils Health and Safety Policies and procedures and undertake any relevant health and safety duties in accordance with local arrangements.
To support the Council to play its part in tackling Climate Change and meeting its Carbon Reduction targets across the services it delivers and also in the goods and services it buys or commissions from other organisations.
All staff have a valuable and vital role in keeping people safe. Any person with concerns regarding the safety of a child or adult at risk OR the behaviour of a colleague towards a child or adult at risk has a responsibility to report this immediately. This should be done via the persons Line Manager Designated Safeguarding Lead.
PERSON SPECIFICATION
Knowledge / Education:
Essential
Keyboard Skills
Familiarity with IT
Desirable
Office experience
Experience:
Essential
Microsoft Office
Computer inputting / retrieving data
Confidentiality
Desirable
Providing personal assistance/secretarial type support.
Using spreadsheet / producing graphs/tables
Child Care Systems
Employment Type
Full Time
