Team Administrator

CONTEXT

The strategic objective of the Marketing business is to sustainably maximise cash flows from the marketing of Anglo Americans and third parties mined products and related services. As we prioritise the most value accretive activities of Marketing we have set ourselves a target to deliver a considerable uplift in value contribution to Anglo American.

PURPOSE

Provides proactive and wide range of administrative and general support to the team to enhance departmental efficiency productivity and communication in a highly responsive and confidential manner.

KEY TASKS

Daily Departmental Administration

• Communicate and/or coordinate instructions and business requirements with various individuals and/or departments
• Organize and maintain correspondences and records following up on pending matters with limited direction
• Accurate tracking records maintained e.g. Gifts Entertainment & Hospitality Register monthly travel overview daily attendance/travel schedule
• Ensure compliance with Legal with respect to conference registrations
• Process invoices for the teams supported using online tool
• Order stationery and other consumables for the teams supported
• Coordinate new starters onboarding for the teams supported
• Proactively support other Team Assistants with events organisations and administration

Diary management for the COO

• Schedule and coordinate appointments and arrange meetings taking into account time differences and deadlines
• Flight transfer and accommodation bookings and visa applications made in accordance with company travel policy
• Liaising with travel agent managing booking visa applications and following correct procedures in line with company travel policy.
• Ensure diary is up to date with travel info
• Expenses prepared and reconciled

Meeting and events management

• Logistics of conferences quarterly management forums and Board meetings arranged including venues equipment catering dinner arrangements offsite excursions transportation guest room bookings etc.
• Tele and videoconferences arrangement
• Booking rooms catering and equipment using online tool

Operational support

• Act as trainee support the teams in COO department on PowerPoint Word document or Excel spreadsheet preparations
• To be familiar with Sales Operations tasks so that can provide backup to these roles should it be required

Projects

• Participate in projects with other TA team member(s) as and when required

People:

• Demonstrate behaviour in line with the Groups values standards and a professional workplace
• Participate as an effective team member in working collaboratively with Executive heads Marketing team peers and relevant others (including from other teams where relevant) to achieve business goals

Qualifications :

Qualifications:

• Good standard of general education
• Recognised secretarial qualification an advantage

Specific Knowledge requirements:

• Proven track record of experience in a role and context of similar complexity
• Familiarity with travel and expenses booking tools
• Strong organisational skills with the ability to prioritise and multitask Strives for excellence
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and use initiative 
• Attention to detail and commitment to deadlines
• Work calmly under pressure
• Strong ability to work with multiple parties including setting up of Customer meetings internal and external

Additional Information :

Who We Are
We aim to lead the industry by pursuing ever safer ways of working demonstrating integrity and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably using less water less energy and more precise extraction technologies. Our extraordinary teams work safely and collaboratively with the utmost consideration for local communities our customers and the world at large.

What We Offer
When you join Anglo American you can expect to enjoy a competitive salary and benefits package. But more than this youll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. Were a large successful multinational company and were still growing all the time.

How We Are Committed To Your Safety
Nothing is more important to us than ensuring you return home safely after a days work. To make that happen we have the most rigorous safety standards in the industry. Not only that were also continually investing in new technologies that are helping to make mining safer.

Inclusion and Diversity
We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are. We provide equality of opportunity to enable everyone to fulfil their potential.

#LIAO1

Remote Work :

No

Employment Type :

Fulltime