Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Executive Assistant
Locations: San Francisco CA 94103
Type: FullTime
Description
- Perform various administrative functions designed to support national and regional priorities. This support shall include providing effective accurate and efficient administrative support to federal staff and management as directed by the COR. Administrative functions may include but are not limited to:
- Perform basic and complex research and analysis using a variety of data sources including internal and external databases as directed by the COR.
- Maintain and implement a process to distribute copies of grants and related materials for program and management staff.
- Support the development of accurate and timely reports correspondence and presentations for federal staff and management by performing document integration and collation analysis and editing in anticipation of management and staff needs.
- Complete general clerical duties such as scanning photocopying data entry and other related recordkeeping activities associated with maintenance of official records.
- Work closely with management to maintain a calendar of upcoming regional events and meetings and provide event management support as requested.
- Provide support in the use and set up of onsite conference rooms including the use of Government communications systems for remote and hybrid meetings and events.
- Assist with coordinating planning and logistics for regional meetings and events such as coordinating and scheduling internal and external meetings managing conference rooms and resources preparing meeting agendas presentations and materials.
- Attend staff meetings and provide notetaking support prepare copy and distribute materials and ensure meeting documents are saved per recordsretention practices.
- Prepare detailed travel itineraries for Federal program and management staff including preparing travel authorizations and vouchers in Concur Government Edition.
- Track travel activities for the region including tracking of the regional travel budget.
- Submit Travel Plan and Travel Tracking Spreadsheet to management within timelines determined by the CO.
- Support various task deliverables as assigned for the contract.
Qualifications
- A minimum of a baccalaureate degree from accredited college or university preferred;
- A minimum of three years of experience providing administrative support to project and/or contract management team and staff;
- Experience aggregating data and producing reports based on multiple data sources;
- Demonstrated proficiency in Microsoft Office Suite or similar applications;
- Experience with event/project coordination and planning handling personnel records correspondence travel arrangements preferred;
- Experience communicating both orally and in writing to various audiences;
- Demonstrated experience managing multiple tasks and ability to prioritize work.
- Advance experience using PowerPoint
- Smartsheet experience highly desirable
- Experience using Canva preferred
Employment Type
Full Time
