Executive Assistant - Virtual Assistant
Executive Assistant - Virtual Assistant
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Job Description
This is a remote position.
Virtual Rockstar is looking for a detailoriented techsavvy and reliable fulltime Executive Assistant to join our clients medical team. The ideal candidate will have strong communication and organizational skills with the ability to multitask in a fastpaced dynamic environment. As the Executive Assistant you will be responsible for a variety of administrative and executive support tasks that will help optimize the practice s workflow and ensure smooth operation.
About our client:
Our client is a premier concierge medical practice based in California dedicated to providing a unique whiteglove healthcare experience to clients ranging from primary care to cuttingedge longevity services. They are seeking a highly organized and proactive Executive Assistant to support the daytoday operations of the practice and ensure the delivery of exceptional service to their clients.
Responsibilities:
Calendar Management & Scheduling: Efficiently manage appointments meetings and events for both professional and personal commitments.
Email Management & Correspondence: Handle and prioritize incoming emails respond on behalf of the executive and maintain organized email systems.
Travel Planning & Coordination: Plan and prepare detailed travel itineraries book flights accommodations and ground transportation.
Research & Information Gathering: Conduct research for scientific journal articles medical information and other relevant content.
Project & Task Coordination: Help manage and track various projects ensuring timely completion of tasks.
Scribe and Documentation: Attend meetings or calls to take notes transcribe and prepare documents and presentations.
Content Creation & Design (Canva): Create engaging visuals for social media and assist with designing promotional materials.
Event & Retreat Coordination: Plan and organize retreats events and gatherings ensuring all details are handled smoothly.
Grocery & Shopping Management: Oversee personal and family shopping needs including grocery lists and online purchases.
Home Services Coordination: Organize and schedule home maintenance and personal service appointments.
Gift Shopping & Research: Research purchase and coordinate giftgiving for clients team members or family.
Standard Operating Procedures (SOPs): Help create and document SOPs and training tools for staff and processes.
Miscellaneous Administrative Tasks: Handle a variety of administrative duties including setting reminders managing personal and family appointments and more.
Requirements
Experience in a medical or healthcare setting (concierge medicine experience a plus).
Proficiency with Google Workspace (Docs Sheets Drive Calendar).
Familiarity with Elation EMR Heads Up Health and Canva is a plus.
Strong attention to detail and excellent organizational skills.
Ability to work independently and efficiently managing multiple priorities.
Excellent communication skills (verbal and written).
Proactive selfmotivated and comfortable with technology.
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.
Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred. Familiarity with WebPT EMR and Therabill for patient payment posting is a plus. Strong communication skills, both written and verbal. Ability to manage multiple tasks and prioritize effectively. Excellent organizational skills and attention to detail. High level of professionalism and commitment to maintaining patient confidentiality. Comfortable with remote work and proficient in using virtual communication tools. Knowledge of insurance verification and pre-authorizations is a plus. Ability to work collaboratively with a team and contribute to a positive patient experience.
Employment Type
Full Time
