Recruiting Coordinator
Recruiting Coordinator
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Job Description
The Recruiting Coordinator supports the resource management department by assisting with attracting and onboarding candidates for open positions including but not limited to: Managing postings advertisements and associated budgets ownership of the entire onboarding process and management of timesheet processes. This includes being responsible for and acting as the subject matter expert on these processes identifying and implementing process improvements and ensuring the satisfaction of hiring managers candidates and new hires by providing responsive high quality professional service and support in the recruiting function.
- Support Talent Acquisition: Assist the recruiting team in finding hiring retaining and offboarding talent for diverse roles.
- Onboarding Process Management: Manage entire onboarding process ensuring new hires complete preemployment requirements including creating offer letters and preparing associated paperwork scheduling and completing drug screens and background checks and conducting required training identifying and implementing process improvements to enhance candidate experience and operational efficiency.
- Candidate Relationship Management: Maintain clear and proactive communication with candidates acting as a subject matter expert on all onboarding related issues answering questions and using discretion/judgement to resolve challenges.
- Roster Maintenance: Maintain an uptodate roster of contractors and contingent staff including company confidential staffing data like customer name project ID bill rate pay rate and weekly hours revenue gross profit etc.
- Timesheet Processing Process Management: Submit contractor and contingent staff hours to clients weekly and work jointly with account management recruiters and clients as needed to resolve discrepancies to secure timely approvals to enable invoicing identifying and implementing process improvements to enhance candidate experience and operational efficiency.
- System Utilization: Leverage NetSuite Ceipal ATS and Microsoft Office including Teams for candidate recruiting employee onboarding contractor management and employment process activities.
- Policy Knowledge: Acquire and maintain a high level of knowledge of recruitment employment compensation benefits pay administration and other organizational policies practices and regulations.
- Metrics Reporting: Collect analyze and report accurate daily weekly and monthly recruitment metrics leveraging insights and making recommendations to support strategic decision making.
- Manage Employee Referral Program: Take full ownership of the employee referral program by developing strategies promoting participation and managing all aspects to effectively drive internal talent recommendations and contribute to the organizations recruitment goals.
- Job Descriptions and Posting Management: Responsible for posting jobs across talent marketplaces job boards and professional networks to optimize candidate applications while managing the budget and making recommendations for resource allocation and cost saving opportunities. Leverage social media and digital advertising to maximize visibility and attract qualified candidates. Create concise and engaging job descriptions to attract top talent.
- Administrative and Team Support: Manage and prioritize a broad range of administrative tasks with autonomy and sound judgment. Provide assistance to the Sr. Manager of Recruiting and recruitment team members as needed and directed.
- Vendor Management: Manage and oversee partnerships with vendors including job boards industry certification providers and background screening companies. Assess organizational needs negotiate contracts and ensure vendor services align with business objectives and budget requirements.
- Decision Making: Lead initiatives such as improving ATS identifying process efficiencies and enhancing candidate experiences.
- Candidate Experience Delivery
- Employee Onboarding
- Employment Authorization
- HR Regulatory Compliance
- Job Posting Development
- Digital Advertising
- Social Media Recruiting
- Applicant Tracking Systems (ATS)
- Tracking and Reporting
qualifications & Education requirements
- Associates Degree in Business or related field or an equivalent amount of experience
- 2 years experience in a fast paced highvolume environment with highly confidential information
- 2 years experience in Office Administration
- Advanced Knowledge of Microsoft Office especially Outlook Excel and Teams
- Understanding and knowledge of recruiting processes applicant tracking systems software and HR compliance
- Understanding and knowledge of job boards talent marketplaces and social media especially Indeed LinkedIn Dice and Instagram
preferred skills & knowledge
- Prior experience with NetSuite
- Two or more years of experience in administration at a staffing firm
- Advanced Expertise in the use of job boards talent marketplaces and social media
- Advance Knowledge of recruiting processes applicant tracking systems software and HR compliance
- Natural curiosity of and ability to learn technology including new software and digital media.
- Ability to work independently with little supervision
- Excellent interpersonal and communication skills
- Excellent time management and organizational skills
- Problem solving attitude taking initiative to resolve issues and recommend/implement improvements.
- Personal credibility
supervisory responsibility
This position has no supervisory responsibilities.
work environment & physical demands
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones and printers/scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job the employee is regularly required to talk or hear both in person and over the phone or using a headset. The employee frequently is required to sit stand and walk; use hands to type handle or feel; and reach with hands and arms.
aDDITIONAL nOTES
PLEASE NOTE THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LISTING OF ACTIVITIES DUTIES OR RESPONSIBILITIES THAT ARE REQUIRED OF THE EMPLOYEE FOR THIS JOB. DUTIES RESPONSIBILITIES AND ACTIVITIES MAY CHANGE AT ANY TIME WITH OR WITHOUT NOTICE.
Employment Type
Full Time
