Administrative Assistant
Administrative Assistant
Posted on :
11-01-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-01-2025
Job Description
End Client: State of Tennessee
Job Title: Administrative Assistant
Duration: 16 Months
Start Date: ASAP
Position Type: Contract
Number of Hours: 37.5 Hours a Week ( Monday Friday 8:00 AM 4.30 PM )
Location: Nashville Tennessee 37243 (Hybrid)
Interview Type: Webcam
Ceipal ID: STNHD854IK
Position ID: 63854
Job Title: Administrative Assistant
Duration: 16 Months
Start Date: ASAP
Position Type: Contract
Number of Hours: 37.5 Hours a Week ( Monday Friday 8:00 AM 4.30 PM )
Location: Nashville Tennessee 37243 (Hybrid)
Interview Type: Webcam
Ceipal ID: STNHD854IK
Position ID: 63854
Department: TNDOH
Short Description:
- The Tennessee Department of Health is seeking a contract administrative services assistant within the division of Family Health and Wellness Perinatal Infant and Pediatric Care section.Under general supervision is responsible for professional staff administrative work of considerable difficulty and supervisory work of routine difficulty in support of line operations; and performs related work as required.
- Position will work in the Perinatal Infant and Pediatric Care Section specifically with the Childhood Lead Poisoning Prevention Program (CLPPP). Position will be working in the state administrative computer system and LeadTRK (program database).
- Training will be provided for this program. Applicant should be proficient in Microsoft Word Excel and the use of computer programs.
Responsibilities:
- Assisting TN CLPPP Case Management nurses with followup for children who have elevated blood lead tests reported to the state.
- Completing letters for parents and providers as directed by case manager.
- Notifying providers of needed followup via letters faxed requesting followup.
- Entering followup documentation sent from providers in response to followup requests into LeadTRK.
- Making referrals to Tennessee Early Intervention System and Children Special Services as directed by case manager.
- Document referral child enrollment outcomes from TEIS Data Coordinator (quarterly) into LeadTRK.
- Open new cases with elevated blood lead levels as directed by nurse case management procedure and setting out followup for nurse review in LeadTRK database.
- Preparing program purchase orders correctly obtaining approval signatures and submitting to the division purchasing manager and/or working with supervisorto enter in Edison within 1 week of receiving complete information and in advance of event or related need.
- Reviewing printed materials for the program at least annually.
- Preparing and submitting request for reprinting of materials as needed to maintain an adequate supply in Central Stores. Review documents received from Central Stores for quantities of materials remaining in stock for distribution and reorder printed materials as needed.
- Receive vendor payment requests after review and verification from the contract processing worksheet within three business days of receipt of complete information and submit to program director for signature.
- Compile copy and send meeting materials grant applications and required reports accurately as requested within 3 days as requested by the TN CLPPP program director.
- Prepare and accurately complete all documents for in and outofstate travel requests within 3 business days of receiving complete information for TNCLPPP staff throughout the state fiscal year.
- Email status of each contract being renewed to the program director at least monthly and per request to assure all contracts are finalized prior to the start of the new contract cycle.
- Receive and process monthly invoices for payment within 3 business days of receipt of complete information and track expenses on an Excel spreadsheetavailable for review on the shared H drive or the SharePoint site.
- Ensure invoices are paid which match the invoice tracking spreadsheet and review with program director on a monthly basis.
- Attend administrative meetings and trainings as scheduled including but not limited to contracts/amendments invoices budgets travel procurement etc.
- Review for completeness and assist with federal and contract budgets revisions and amendments as requested or indicated during the fiscal year in
- cooperation with the program director.
- Conduct contract monitoring as requested by the program director including assisting with arrangements developing or revising tools preparing reports on the visits and tracking any needed followup.
- Prepare or revise contract and invoice monitoring tools shared via email or Sharepoint independently or as requested by program director.
- Organize travel authorization and/or registration activities and prepare and compile meeting materials to meet the deadline assigned by program director.
V Group Inc. is an IT Services company that supplies IT staffing project management and delivery services in software network help desk and all IT areas. Our primary focus is the public sector including state and federal contracts. We have multiple awards/ contracts with the following states: CA FL GA MD MI NC NY OH OR PA SC VA and WA CT TN. If you are considering applying for a position with V Group or partnering with us on a position please feel free to contact me with any questions you may have regarding our services and the advantages we can offer you as a consultant.
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Employment Type
Full Time
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