Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Job Title: Executive Administrative Assistant
Location: Kalamazoo MI 49001
Duration: 06 months
Shift: 7:00 AM to 4:00 PM
Position Summary:
With minimum supervision and reporting to general manager or above responsible for administrative and/or projectoriented duties of considerable scope sensitivity and complexity requiring extreme confidentiality independent judgement familiarity with applicable procedures coordination and followthrough.
Responsibilities:
- Following established procedures perform a variety of administrative responsibilities.
- May be required to perform some or all of the following:
- Operate word processor personal computer or CRT to perform the full scope of word processing graphics and/or publishing applications as well as creating documents containing financial or statistical data or scientific technical or legal terminology.
- Enter and manipulate data on spreadsheet database or file management program and perform a broad range of typing projects.
- Identify needs and initiate administrative projects establishing priorities and procedures to accomplish objectives.
- Delegate portions of assignments and offer support and assistance to others as required.
- Collect data conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
- Proofread and correct grammatical typographical compositional or data errors.
- Read mail highlight action or important items attach relevant files or information before distributing. May ascertain which items are to be delegated and followup for timely responses. Respond to moderately complex correspondence or draft response for review and signature.
- Interface effectively with team members functional departments and customers.
- Screen calls and respond to a broad range of inquiries from all levels of employees and external contacts.
- Closely monitor calendar and make appointments as required. Make complex domestic or international travel arrangements.
- Coordinate with internal and external executivelevel staff to schedule inhouse and offsite meetings. Coordination may include arrangements for travel and hotel accommodations meal menus recreational programs guest speakers and developing agendas.
- Maintain confidential records and reports.
- Perform other related responsibilities.
Qualifications:
- Four years related to office experience or demonstrated ability to perform described responsibilities.
- Thorough knowledge of office equipment and administrative procedures.
- Ability to accurately record meeting proceedings.
- Ability to accurately type 60 wpm. Proficient in personal computer skills.
- Must demonstrate effective verbal written and interpersonal communication skills.
- Ability to work effectively with others and be a participative team player.
Employment Type
Full Time
