Business Operations Manager
Business Operations Manager
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Salary Not Disclosed
Job Description
Position: Legal Assistant
Overview:
The Legal Assistant plays a critical role in supporting clients including public and private organizations by ensuring the smooth implementation of policies procedures filings and other administrative processes. This position requires close collaboration with assigned attorneys and regular interaction with clients and professionals in various fields.
Key Responsibilities:
Client Interaction and Support:
- Maintain direct clientfacing communication daily including interactions with professionals in fields such as development engineering infrastructure and finance.
- Attend meetings (both onsite and offsite) and prepare accurate minutes (some meetings may occur outside regular business hours).
Documentation and Reporting:
- Prepare agendas resolutions orders and other formal documents for client meetings.
- Organize and file documents following meetings ensuring compliance with organizational and regulatory standards.
- Draft professional correspondence and maintain detailed records of client activities.
Research and Analysis:
- Research compile and analyze information to support decisionmaking.
- Maintain annual calendars for events deadlines and filings.
- Monitor compliance with contractual terms and regulatory requirements.
Project Management:
- Assist with projects such as public bond sales client elections and real estate matters (e.g. easements deeds annexations).
- Respond to inquiries from clients stakeholders and external parties or coordinate responses from other team members.
Administrative Support:
- Accurately track and bill time spent on clientrelated work.
- Perform administrative tasks including managing mail scanning and copying.
Qualifications:
Required:
- Bachelor’s degree.
- 5 years of professional experience in a clientfacing role.
- Strong written and verbal communication skills with a focus on grammar spelling and proofreading.
- Excellent attention to detail and ability to meet deadlines.
- Ability to work independently and manage multiple projects.
- Strong interpersonal and customer service skills.
- Comfort with public speaking and group interaction in a professional setting.
Preferred:
- Background in English Journalism Legal Studies Project Management Public Administration or related fields.
- Experience with meeting minutes or editing formal documents.
Work Requirements:
- Ability to sit at a desk or conference table for extended periods.
- Reliable transportation for occasional local travel to offsite meetings.
- Availability to attend meetings outside standard business hours (morning or evening).
Employment Type
Full Time
