Project Manager - Education ECP
Project Manager - Education ECP
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Job Description
The European Psychiatric Association is the largest international association of psychiatrists in Europe with active members in 88 countries. It includes leading experts covering the interests of psychiatrists in academia and in practice. The EPA deals with psychiatry and its specialised disciplines focuses on the improvement of care for the mentally ill and on the development of professional excellence. The EPA represents individual members as well as 44 National Psychiatric Associations across Europe. Its main activity is the organisation of scientific events in particular the European Congress of Psychiatry once a year in a European city.
We have a temporary vacancy for a dynamic innovative and wellorganised Project Manager who will be in charge of further developing the EPA activities in the field of continuous education and career development programmes with a specific focus on online learning and career development content. The role includes daily contacts with members (psychiatrists) from across Europe belonging to EPAs governance different thematic committees and the administrative team working in Strasbourg and Brussels.
Tasks
Main duties and responsibilities include:
1. Project Management of activities
Prepare work plans and evaluate EPA current and proposed projects with input and supervision of the EPA Executive Director and the respective Committee Chairs
Implement EPA current and future projects in particular with regard to the EPA Online Educational Programme:
Definition of the objectives format needs budget etc. of each EPA elearning course (online platform online courses etc.)
Oversight of technical / legal needs for the implementation of the activities
Implementation and monitoring of elearning and general educational activities
Organise various additional activities throughout the year in line with each Committees programme of activities and annual budget: Summer School Leadership Academy Exchange programme surveys webinars etc.
Explore contact and send RFPs for potential partners and thirdparty providers
Develop manage and monitor project budgets and expenses in close collaboration with the EPA Executive Director and Director of Finance & Operations
Identify external sources of funding (European institutions; industry sponsors etc.) for EPA activities and work with the Executive Director to draft applications when relevant
2. Communications
- Prepare communication and ensure implementation of plans for the promotion of ongoing activities
- Update the EPA website (and if appropriate the EPA elearning platform) according to the current and ongoing activities
3. Administrative support to EPA Committees
Education & Early Career Psychiatrists (ECP)
- Organise meetings and teleconferences of the two Committees and their task forces: prepare agendas documents presentations minutes etc.
- Ensure arrangements related to meeting logistics (hotel reservations catering etc.) and follow up as necessary
- Ensure internal communication between Committees / Task forces / EPA Offices
4. Support for the EPA Annual Congress
- Supervise the work related to the preparations of the dedicated ECP scientific programme at the Congress
- Liaise with the Education Committee and the Professional Congress Organiser for the organisation of the EPA Courses taking place at the Congress (selection process onsite organisation and peerreview data analysis following the Congress)
Requirements
Profile:
University degree in communications project management business administration or related disciplines
At least 3 years of experience in project management (ideally in the academic scientific or nonprofit field)
Excellent communication skills in English (fluent oral and written) with proven ability to write clearly and concisely with professional fluency
Working knowledge of French required other languages a plus
Project management mindset and excellent organisational skills: ability to take initiative multitask prioritise and work under set deadlines or under pressure flexible
Strong collaborative skills: teamoriented able to work with diverse and demanding groups of people
At ease in multicultural and remote environments
Full command of Microsoft Office/365 software (Word PowerPoint Excel Teams Outlook etc.)
Comprehensive IT skills including experience with online content and project management and design tools (e.g. WordPress Moodle CRMs etc.) .
Familiarity with digital technologies with a handson problemsolving approach
Additional assets:
Knowledge of and experience with association and international environments
Benefits
Working conditions:
- Start ASAP
- Full time open ended contract
- Based at the EPA Administrative Office in Strasbourg France or the EPA Office in Brussels Belgium (partial teleworking possible in either location under set conditions)
- Some travel in Europe sometimes during weekends
- Small and dynamic multicultural team
- Remuneration and additional benefits to be discussed during interview depending on experience
Please note:
Candidates should have authorisation to work in Belgium.
Interviews will take place in person in Brussels or virtually in the first two weeks of February.
Written and oral fluency in English is a requirement; please do not apply if you are not fluent in English.
Contact:
Please send your CV and motivation letter in English with the reference EPA PM Education & ECP 2025 by 23:59 CET on 26 January 2025.
Employment Type
Full Time
