Property Manager Compliance for the Division of Property Management Client Services

About the Agency:

The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the citys housing and diversity and strength in the citys neighborhoods because every New Yorker deserves a safe affordable place to live in a neighborhood they love.

We maintain building and resident safety and health
We create opportunities for New Yorkers through housing affordability
We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness Mayor Adams comprehensive housing framework. To support this important work the administration has committed $5 billion in new capital funding bringing the 10year planned investment in housing to $22 billion the largest in the citys history. This investment coupled with a commitment to reduce administrative and regulatory barriers is a multipronged strategy to tackle New York Citys complex housing crisis by addressing homelessness and housing instability promoting economic stability and mobility increasing homeownership opportunities improving health and safety and increasing opportunities for equitable growth.

Your Team:

The Office of Asset and Property Management (APM) leads the agencys effort to protect the Citys investment in affordable housing and ensure that properties remain stable and affordable over the longterm. APM actively monitors the performance and regulatory compliance of projects sponsored supervised and owned by the City and connects people to affordable housing opportunities.

The Office of Asset and Property Management (APM) is composed of five divisions which includes the Divisions of Asset Management Property Management & Client Services Housing Supervision Housing Opportunities & Program Services and Coop Readiness & Technical Services.

The Division of Property Management and Client Services (PMCS) a division within the Office of Asset and Property Management (APM) leads the agencys efforts for property management of cityowned residential and commercial properties and the provision for temporary housing and rehousing assistance for tenants displaced from their homes because of fires and vacate orders.

Urban Renewal and Property Management (URPM) a PMCS work unit manages cityowned properties under HPD jurisdiction including daily maintenance routine repairs local law compliance including but not limited to lead monitoring and abatement faade repairs pest control rent collection and vacancy control and tenant relations. URPM also administers relocation benefits for urban redevelopment projects manages property control functions such as tracking and reporting inventory changes manages program expense budgets and micro purchases for the office and manages the offices vehicles and fleet supplies.

URPM seeks a Property Manager (Compliance) to manage a portfolio of cityowned properties that includes residential commercial and mixedused buildings and vacant and occupied lots.

Your Impact:

As a Property Manager for URPM youll be responsible for monitoring properties for repair and maintenance needs unauthorized occupancies and maintaining building and resident safety and health.

Your Role:

Your role is to monitor and inspect cityowned properties under HPD jurisdiction and management including residential commercial and mixeduse buildings and occupied and vacant lots to ensure safe sanitary conditions and are within compliance with local laws.

Your responsibilities:

Handle and resolve violations issued by the NYC Department of Health and Mental Hygiene (DOHMH); liaise with NYC Department of Sanitation to remediate DOHMH violations as needed; handle and coordinate remediation for violations issued by the NYC Department of Buildings (DOB) Fire Department of the City of New York (FDNY); inspect properties with violations and identify remediation strategies and approaches; liaise with other HPD divisions to ensure proper job completion filings and systems updates for ownership changes.
Coordinate activities with other Property Managers and with the Maintenance team to solve safety issues encountered and advise on repairs to ensure legal compliance.
Coordinate and provide access to HPD properties as needed; conduct field audits to monitor repair jobs and property conditions for the URPM portfolio.
Ensure vacant properties are sealed and secured and posted with HPD signage to deter loitering trespassing and littering/dumping. Identify maintenance and repair needs; develop a remediation job scope and generate complaint and work order; monitor and document job progress; sign off on completed jobs; liaise with other HPD divisions to develop and coordinate repair and maintenance job assessments scoping and job descriptions cost estimations repair schedules; job monitoring and progress updates; monitor job completion approvals and ensure vendors are paid.
When new properties are acquired inspect and develop a scope of work to identify areas to be repaired and corrected before acceptance. Prepare estimates of work to be done before the property is accepted by URPM.
Investigate claims and reports of encroachment and trespass and will work with the property manager to correct the offence. Coordinate with other City agencies (NYPD DSNY ACS DEP FDNY OATH) to remove the offending situation/condition.
For vacant lots and buildings investigate complaints received from the public and research and prepare scopes to address the complaint. As needed investigate the complaint with the complainant.

Preferred skills:
Minimum 3 years of property management and maintenance experience.
Knowledge of housing laws of NYC and NYS to recognize violations and compliance requirements.
Knowledge of construction techniques pertinent laws construction methods.
Knowledge of methods of working with construction materials including wood masonry and concrete.
Professional and effective interpersonal communication skills.
Excellent time management skills and the ability to prioritize tasks in accordance with agency and divisional objectives.
Must be computer literate including demonstrated proficiency in MS Outlook MS Word MS Excel.
Familiarity with HPDInfo and violation tracking systems for DOB DOHMH DSNY DEP etc. a plus

* This is a field position that requires daily travel throughout the City of New York via public transportation or use of a cityassigned vehicle. Valid NYS Drivers License required.
* This position requires evening and/or weekend hours during emergencies.

Qualifications :

1. A baccalaureate degree from an accredited college or university and two years of fulltime satisfactory professional experience in planning analysis coordination and/or development of housing projects or programs; or

2. Graduate study from an accredited college or university in the field of urban studies city planning real estate development public administration public policy finance community organization architecture or urban design may be substituted for up to one year of the required experience on the basis of 30 credits for one year.
However all candidates must have at least a baccalaureate degree and one year of the experience described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime