Office Manager Manhattan Borough Engineering
Office Manager Manhattan Borough Engineering
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1 Vacancy
Job Description
***In order to be considered for this position candidate must be serving permanently in the title or be reachable on the civil service list or eligible under the 55a program.***
Traffic Control & Engineering is seeking a highly organized and detailoriented individual to serve as the Office Manager for the Manhattan Borough Engineering Office. In this role the candidate will oversee the daytoday administrative and operational functions ensuring the smooth and efficient running of the office. Key responsibilities include compiling overtime and travel log reports maintaining absence control calendars and reports for all employees including those at the Manhattan Sign Shop and assisting the Borough Engineer and Deputy with special projects as needed. The Office Manager will also handle fiscal duties including assisting in the management of the OTPS (Other Than Personal Services) Budget procuring office and shop supplies tools and equipment and maintaining related inventory and records. The candidate will manage correspondence for the Borough Engineer and Manhattan Borough Commissioner which includes processing updating and closing out correspondence in the Agency Response Tracking System (ARTS) and researching Freedom of Information Law (FOIL) requests. Additionally the Office Manager will monitor and address complaints in the Siebel 311 system coordinate vehicle usage schedule meetings and maintain and retrieve case files as required. This role demands excellent organizational and communication skills a proactive approach to problemsolving and the ability to manage multiple priorities effectively.
Traffic Control & Engineering is responsible for administration engineering and operations related to the installation manufacturing maintenance and removal of signs flexible bollards moveable barriers inhouse traffic sign production and other traffic control devices. The office draws on the expertise and talents of engineers sign designers planners inspectors IT experts analysts and others to help the agency achieve Vision Zero and other city goals.
The Department of Transportations (DOT) mission is to provide for the safe efficient and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers City residents. DOT is an equal opportunity employer committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. Transportation Planning and Management (TPM) is responsible for the safe efficient and environmentally responsible movement of people and goods on the Citys streets supporting the larger goals of economic and social vitality for people living working and doing business in New York City. The Divisions responsibilities include planning street design technical analysis signs transit development freight mobility and markings ensuring the safety of motor vehicle occupants pedestrians and cyclists.
Preferred Skills
The ideal candidate will have strong computer skills including proficiency in MS Word Access and Excel as these tools are essential for tasks such as data entry preparing forms reports logs and correspondence and identifying opportunities to improve operational efficiency. Excellent verbal and written communication skills are essential along with the ability to maintain confidentiality and work effectively in a fastpaced environment. Familiarity with the Agency Response Tracking System (ARTS) Sign Information Management System (SIMS) and experience with budgets and procurement processes are strongly preferred.
Additional Information
Note: This position may be eligible for remote work up to 2 days per week pursuant to the Remote Work Pilot Program agreed to between the City and DC37.
To Apply
All resumes are to be submitted electronically using one of the following methods:
Current employees please log on into Employee Self Service at and follow the Careers Link and search for Job ID # 695085
All other applicants go to and search for Job ID # 695085
No phone calls faxes or personal inquiries permitted.
Only applicants under consideration will be contacted.
Most public libraries have computers available for use.
Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.
Work location: 59 Maiden Lane New York New York 10038
Hours/Shift: 35 hours per week / To Be Determined
Qualifications :
1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
