Executive Assistant
Executive Assistant
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Job Description
Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our corporate and executive operations. This role involves a blend of corporate administrative responsibilities and direct assistance to the CEO ensuring seamless coordination of tasks and processes across multiple functions.
Core Activities
Corporate Support
The Executive Assistant will play a pivotal role in supporting recruitment processes by liaising with recruitment agencies publishing job postings on platforms such as LinkedIn and shortlisting candidates. This includes managing preselection assessments entering candidate information and evaluations into the company database and maintaining an organized repository of candidate CVs. Additionally the role involves scheduling interviews and updating recruitment agencies about progress and outcomes. For selected freelancers the assistant will handle documentation such as engagement letters NDAs and codes of conduct and will oversee the onboarding process.
In managing contracts and documents the Executive Assistant will ensure that contract templates are updated and that the signature process for all agreements is completed accurately and in a timely manner.
The role also includes responsibilities in social media management which involves uploading content to platforms such as LinkedIn and the company website as well as coordinating the creation of content to maintain a consistent and professional online presence.
Executive Support
The Executive Assistant will directly support the CEO by organizing travel arrangements managing schedules and coordinating interactions with clients and providers. Occasionally the role may require assisting the CEO with specific projects or topics providing flexibility and adaptability to the dynamic nature of executivelevel operations.
Ideal Candidate
The ideal candidate is detailoriented highly organized and capable of managing multiple priorities simultaneously. Strong communication skills discretion in handling confidential information and proficiency in tools like Microsoft Office and online platforms are essential. A proactive approach and the ability to anticipate the needs of both the corporate and executive functions will be key to success in this role.
Requirements
The ideal candidate will possess the following qualifications and skills:
- Proficiency in English both written and spoken to ensure clear communication with internal and external stakeholders.
- Strong skills in Microsoft Office Suite particularly Excel Word and PowerPoint.
- Exceptional attention to detail ensuring accuracy in documentation scheduling and correspondence.
- Organizational prowess with the ability to manage multiple tasks and prioritize effectively in a dynamic environment.
- Strong interpersonal skills with the ability to communicate and collaborate effectively with various teams and external partners.
- Experience in managing confidential information with a high level of discretion and professionalism.
- Familiarity with social media platforms such as LinkedIn and website management tools is a plus.
Working schedule
Full time Monday to Friday 9am 13h and 14h to 18h
Part time: Monday to Friday 9am 13h or 14h to 18h
Start date: immediate
Contract type: Long term Service provider (commitment to minimum 2 years)
This role is ideal for a selfmotivated individual who thrives in a structured yet dynamic environment and enjoys contributing to the efficiency and success of a highperforming team.
Employment Type
Full Time
