Secretary
Secretary
Posted on :
09-01-2025
Employer Active
1 Vacancy
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Job Description
- Provide administrative support
- Set up filing system and update index of files and form regularly
- Keep records of travel expense and update travel schedule
- Process cash advance and expense claims for the team
- Update leave record and travel schedule for team
- Ensure KPI report is updated for team
- Coordinate and monitor all appointments meetings to ensure that the schedule is logged traced and remind all concerned
- Prepare appropriate file folder and information for each meeting
- Devise and maintain office system including data management filing etc.
- Handling the incoming calls and information obtaining all relevant information and passing on to appropriate personnel
- Dispatch the mailings with appropriate contents letters envelopes etc.
- Maintain an adequate inventory of office supplies
- Organize meetings including scheduling arranging conference rooms sending reminders and organizing catering when necessary.
- Professionally greet and receive guests and clients.
- Manage and coordinate travel and accommodation arrangements prepare itineraries book hotels and arrange transportation both domestic and international routes for entire department.
- Prepare monthly / quarterly PowerPoint presentations
Qualifications :
- A minimum of 35 years experience in executive secretary or admin role ideally in hospitality or similar environment.
- Excellent time management skills and ability to multitask and prioritize work.
- Effective and professional communication abilities.
- Professional writing capabilities including being able to communicate with employees vendors and clients or guests.
- Great customer service and interpersonal skills.
- Strong organizational and planning skills
- Proficiency in MS Office.
- Proficient English communication
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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