Communications Coordinator Internal

Union: NonUnion
Site: Toronto General Hospital
Department: Public Affairs & Communications
Reports to: Manager Internal Communications
Hours: 37.5 hours per week
Salary: $56881 $71097 per annum
Status: Permanent FullTime
Closing Date: January 21 2025

Are you an upandcoming organized and selfmotivated communications professional with 23 years of fulltime work experience Are you looking for an opportunity to join a creative and strategic communications team  If so we want to hear from you! 

Position Overview: Reporting to the Manager of Internal Communications the Communications Coordinator is a dynamic and organized individual with a deep interest in supporting multichannel employeefacing communication. You will play a crucial role in supporting channels that reflect UHNs strategic priorities and enhance the employee experience with the goal of helping employees across UHN be informed and celebrated. The role is hybrid with at least two days a week onsite at Toronto General Hospital. You will also frequently go to other UHN sites as needed.  

You are... 

• An earlycareer communications professional eager to build experience and expertise in supporting and driving effective internal communication including channel management in a large complex organization 
• A team player who thrives in a dynamic environment and is selfmotivated to deliver highquality products that meet strategic goals 
• A natural project coordinator who is detailoriented proactive in developing and following guidelines and able to build and document sustainable workflows 
• Comfortable working under pressure able to navigate through ambiguity and stay focused on solutions 

Overview of Daily Responsibilities 

• Internal Stories Platform: Write and edit internal news posts working directly with subject matter experts to pull the most relevant content; track stakeholder engagement.  
• Calendars: Write and edit submissions to UHNs events and observances calendars engaging with subject matter experts to ensure listings are clear and compelling and reflective of UHNs strategic priorities. 
• Desktop Wallpaper: Maintain UHNs desktop wallpaper calendar designing and editing images and offering guidance to content owners to ensure images they submit meet criteria. 
• SharePoint: Provide guidance to stakeholders from across UHN on the creation and maintenance of content for internalfacing SharePoint sites. 
• Project Coordination: Schedule meetings take and distribute notes track timelines and progress.   
• Shared Mailbox Management: Monitor triage respond to incoming messages manage subscriptions. 
• Event Support: Assist in organizing executing and attending UHN special events.  
• Stakeholder Engagement: Liaise with stakeholders across UHN in a respectful and productive manner in support of department initiatives and deliverables. 
• Other duties as assigned  

Qualifications :

Education/Experience 

• A degree or diploma in a related field (Communications Corporate Communications Project Communications Business Administration) 
• 23 years administrative support in a Communications Marketing HR or Project Management department of a large organization 
• 23 years experience writing editing and proofreading corporate and/or marketing content  
• 23 years experience with employeefacing communication 
• Healthcare or public sector experience an asset 

Skills and Attributes 

• Strong oral and written communication skills 
• High attention to detail 
• Systems thinking 
• Problemsolving 
• Critical thinking 
• Selfmotivation 
• Diplomacy 
• Confidence engaging with stakeholders at various levels of seniority 
• Versatile interpersonal skills and the ability to collaborate in a fastpaced environment 
• Ability to juggle multiple demands with competing timelines and tight deadlines 
• Positive cando attitude flexible and adaptable to changing work priorities 
• Experience with Canva and MS Office products including SharePoint from the front and back ends 

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime