Office Manager
Office Manager
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Job Description
ENVIRONMENT
Responsible for the Toronto Office space and front desk meeting Red Bull brand image and standards ensuring it is always in perfect running condition.
Maintain a clean organized front area at reception and lobby area free of boxes and packages creating a pleasurable atmosphere for reception area not only for our visitors but for our employees as well.
Answering phones ensuring visitors are welcomed and introduced to respective team members.
Maintain office efficiency by planning and implementing office systems and layouts.
Manage and ensure the efficient operation and coordination of the Toronto Office; safety and hygiene practices boardroom/meeting rooms office supply room reception area common meeting areas wellness room product room storage rooms etc.
Maintain an operational organized and wellstocked kitchen/hydration stations with Red Bull water system coffee machines and weekly grocery purchases.
Maintain an organized and operational supply room including stationary inventory shipping and packing supplies and toner for printers.
Maintain an organized and operational product room including Red Bull inventory for internal use/consumption.
Liaise with our property management and vendors for repairs cleaning security fob programming catering parking etc. to ensure the Toronto office space meets the Red Bull brand image and standards.
OFFICE MANAGEMENT
Address employee queries regarding office management issues (e.g. stationary items hardware etc.) that will ensure satisfactory results while maintaining efficiency and professional relations with all staff prioritizing and completing requests in a timely manner.
Proactively identify solutions to improve current processes and brings forward new ideas related to logistics administration or operations of the office.
Liaise with parking vendors to manage all vehicle and bicycle parking passes requested by RBCA Toronto employees.
Ensure smooth and efficient operation all courier packages FedEx mail outs inhouse shredding and printers.
Coordinate and execute all employee business card orders as well as approved branded stationary items.
Manage companys calendar of events and support planning inhouse and/or offsite activities.
Support various areas of the company with different administrative tasks such as filling organizing and creating templates and documents as well as assisting on specific projects.
Schedule meetings and appointments with team stakeholders and vendors.
Ensure all boardrooms and IT equipment is functional (videoconference systems) providing support to employees when needed. In some cases responsible for writing and distributing the meeting minutes.
Update and distribute Red Bull Canada contact list.
Manage office budget submit all office related expenses and invoices to finance with the proper coding in an accurate and timely manner.
PROJECT MANAGEMENT
Collaborate and interact with everyone in a supportive and cooperative manner always being ready to assist with requests to help problemsolve and achieve desired outcomes.
Lead administrator and program support for internal communications platform.
Implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments with the guidance from the Executive Assistant and approval from HR and Legal.
Play key role in leading compliance of Ontario Health & Safety legislation in the Toronto office with the guidance from the Executive Assistant and under direction of HR.
Support HR initiatives and employee programs (i.e. employee engagement Fit for Flight program on boarding new hires etc.)
Organize staff celebrations and support the organization of team builders (i.e. arranging logistics purchasing gifts booking events)
Manage Consumer Affairs and Complaints for the entire Central Business Unit in a timely manner.
Support and coordinates office improvement projects (varying in scope and timeframes) under the direction of the Executive Assistant.
Assist and support in hosting events outside and within the Red Bull office when needed. This includes but is not limited to hospitality program event management scheduling booking Special Occasion Permit renting glassware hiring security arranging post event cleanup catering etc.
Support Marketing and Sales team in hosting Red Bull events when needed.
Qualifications :
2 years of experience in a similar role
A demonstrated passion for detail organization and very solutions oriented
Excellent communication (verbal and written in both official languages) and interpersonal skills
Strong customerservice people and organizational skills
Ability to work in a fastpaced environment multitask prioritize and meet deadlines
Ability to achieve high level of performance as part of a team or working independently
Ability to work with establish strong working relationships and rapport with staff at all levels of the organization
Proficient with MS Word Excel PowerPoint and Outlook
Experience in completing administrative tasks
Experience in identifying and implementing operational efficiencies
Additional Information :
Red Bull Canada is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process. We will work with all applicants to accommodate their individual accessibility needs.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
