Cluster accounts payable income auditor
Posted on :
06-01-2025
Employer Active
1 Vacancy
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Job Description
Main Duties/ Responsibilities
- Ensure that all purchases / services are accounted and systematically documented and all payments are settled according to Hotel Policies & Procedures.
- Revenue control and revenue reporting
Customer Relations
- Financial Controller regarding reporting of current status of payables ledger.
- Purchasing Officer to resolve problems pertaining to purchases and purchase orders.
- Storekeeper and Receiver to resolve any problems concerning returned items Credit Notes etc.
- Possess ability to deal effectively with all levels of management within the hotel and to accomplish objectives through personal relationships in areas where little formal authority exists.
- Night Auditor concerning revenue related matters and general information on the entire Hotels operation
- Guest Service Agents concerning room revenue and statistical data related matters
- General Accountant / Financial Controller for instructions and general guidance
- Rooms Division Manager / Financial Controller / Outlet Operations Manager / Sales Manager for advance information
- Food & Beverage Controller For POS related matters
Professional techniques / Production
- Check receiving report received for the day and;
- Cross check of invoices against Purchase Orders
- Check authorized signatories in the invoices
- Check total amount of Receiving report against the total amount of invoices received
- Post each invoice to its respective supplier accounts
- Post as per batch e.g. food items to Food Inventory Account etc.
- Take printout after every posting for future reference
- Prepare cheques for payment
- Prepare payment for foreign suppliers / travel agency commission
- Ensure that all payments are posted and allocated on a timely basis.
- Audit all revenue transactions of the hotel and record them according to ACCORs policy and procedures.
- Compare income data and post General Cashiers report consistently and update the General Ledger.
- Audit all revenue transactions for accuracy and ensure PMS Trial Balance tallies.
- Produce management reports as required on timely basis.
- Review the Night Auditors logbook and bring matters of importance to the General Accountant attention immediately.
Commercial / Sales
Have adequate control over sale of special function tickets.
Management and Administration
- Prepare suppliers age analysis at the closing of the month.
- Ensure that all TA commissions are paid as per policy.
- Attend monthly meetings and provide and suggest policy and procedure improvements.
- Ensure that confidential records and other confidential information is properly safeguarded and is not removed from the office.
Qualifications :
University graduate or equivalent diploma in Finance / Accounting
At least One or Two Years of Experience in Hotel Industry
Additional Information :
- Minimum 2 years experience in a similar position
- Sun & Opera system experience
- Ensures that the workplace remains clean and tidy and that the safety of consumable goods is by always respecting HACCP regulations
- Respect the instructions and safety guidelines for the equipment used
- Respect the hotels commitment to the Environment Charter (saving energy recycling sorting waste etc)
- Ensures that health hygiene and safety regulations are complied with and applied in the departments in compliance with HACCP standards and procedures
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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