Administrative Coordinator-Administrative Office Full Time Days
Administrative Coordinator-Administrative Office Full Time Days
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Salary Not Disclosed
1 Vacancy
Job Description
The Administrative Coordinator reflects the mission vision and values of Northwestern Memorial adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.
The Administrative Coordinator is responsible for higherlevel administrative support to Directors within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills strong interpersonal and communication skills and attention to detail proficient Microsoft application skills (Word Excel and PowerPoint) and be highly flexible and adaptable.
Responsibilities:
- Prepares documents and manages data using NM software applications including Microsoft Office.
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
- Screens incoming email mail and telephone calls to assign priority to call and/or identify additional resources to manage callers need.
- Independently plans and executes activities such as room scheduling signage catering support staff and equipment and preparation and distribution of notifications in support of projects and meetings as appropriate.
- Assists with creation and preparation of materials which are presented to management committees and subcommittees particularly power point presentations and printed materials.
- Prepares copies mails files documentation accurately and maintains security and confidentiality of highly sensitive information.
- Authors responses on behalf of Director or department.
- Performs other duties as assigned.
- Utilizes appropriate resources within the institution division and department to manage and complete each assigned task and/or project.
- Develops and maintains relationships with all customer and suppliers especially vendors who support equipment within the department.
- Provides support to Division Vice President as needed.
- Transcribes meeting content for designated meetings.
- Conducts internet research and identifies relevant topics based upon assignment.
Qualifications :
Required:
- Associates degree or equivalent relevant (administrative) experience
- 35 years experience in a business office with a strong emphasis on database management and customer service.
- Knowledge of Microsoft Office PowerPoint and Excel.
- Ability to organize and think independently.
- Excellent interpersonal skills.
Preferred:
- B.A. degree or business equivalent and 5 years business experience
Additional Information :
Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
