Administrative Assistant II

Under immediate supervisor the Administrative Assistant II provides administrative support to the Plant for the shipping/receiving department.

Primary Responsibilities (Essential Functions):

• Creates purchase orders
• Reviews vendor invoices ensuring accuracy
• Maintains accurate records
• Maintains monthly calendar
• Emails requested documents
• Processes paperwork for shipments
• Regular contact with local offices
• Regular contact with vendors
• Update documents/computer files as needed
• Scan and file documents
• Works closely with waste tracking department
• Audits monthly records
• Performs other duties as assigned by management.

Qualifications :

Basic Required Qualifications: 

• High school diploma or GED
• 1 years of experience providing administrative support

Preferred Qualifications:

• Bachelors degree is a plus
• Demonstrates excellent working knowledge of Microsoft Word Excel and Outlook
• Attention to Detail Demonstrates the ability to review or proofread work for accuracy; complete specific projects or assignments independently; concentrates on tasks at hand even in distracting work environments.
• Adaptability Ability to modify behavior as needed to maintain effectiveness in a changing situation; and with varying tasks responsibilities or people.
• Demonstrates the ability to efficiently manage own time activities and resources. Identify specific activities required to accomplish objectives rank them in order of importance and coordinate and act to achieve desired results; prioritize complex multiple activities and projects. Recommends improvements to prevent reemergence of resolved issues.
• Initiative Actively attempts to influence events to achieve results. Knows when to originate independent action to achieve goals. Is selfstarting rather than passive accepting. Demonstrates the ability to function independently; resolve problems without direction.
• Analytical Problem Solving Ability to gather and analyze facts and data and draw correct inferences from the information. Weighs alternatives and presents logical solutions to problems.
• Team Participation Demonstrates the ability to cooperate with others on projects which require input from various sources.
• Listening Receives ideas thoughts and information from others without interrupting. Shows interest in what is being said and asks questions to ensure correct understanding.

Physical & Mental Demands

• Must be able to regularly access and use general office equipment including phones computers copiers etc.
• Must be able to work in a busy often distracting work environment that is generally climate controlled.
• Must be able to lift up to 20 pounds unassisted on an occasional basis.
• Must be able to sit for long periods of time.
• Must be able to stand or walk for long periods of time.

Additional Information :

Clean Earth offers competitive benefits including health dental vision life and disability insurance plans starting on the first day of employment; paid time off wellness benefits employee discount program tuition assistance and a 401k with company matching. 

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability veteran status gender identity or genetics. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. 

If you have a difficulty applying for any job posted on Enviri Clean Earths website because a disability prevents you from using the online system Clean Earth offers the following alternate application procedure: Call toll free (833)and leave your name phone number city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  This line is dedicated to disability applications only.  No other inquiries will receive a response.  

Military veterans encouraged to apply.  

Remote Work :

No

Employment Type :

Fulltime