Administrative Assistant I

Purpose

Provides advanced administrative support to a Vice President or Vice Presidents. May provide back up support to higherlevel management as needed.

Responsibilities:

• Maintains and manages executives calendars. This includes monitoring and prioritizing calendars highlighting shifting conflicts proactively.
• Professionally interact with AbbVie and external senior executives.
• Consistently handles confidential or businesssensitive information with the utmost integrity and discretion.
• Manages VP meeting and travel scheduling and domestic and international travel arrangements and processing expense reports.
• Coordinates and maintains departmental SharePoint and Teams sites.
• Assists in creating or modifying business documents and preparing presentations from source materials including obtaining necessary document signatures/esignatures.
• Follows purchasing and requisition procedures Corporate Security and Privacy Rules and Corporate Branding Guidelines.
• Uses and understands Microsoft Office Suite and other businessspecific software including Corporate Travel website (CTE) SAP/SRM DSP and other programs.
• Leads the planning of periodic departmentwide meetings team social events.
• Coordinates Tax/GTC offsite events.
• Maintains teams organizational charts.
• Coordinates new hire onboarding activities and office setups and office/cubicle moves.

Qualifications :

• High School diploma or equivalent. Some college preferred.
• 5 years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite and other business specific software.

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our shortterm incentive programs. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives serving our community and embracing diversity and inclusion.  It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race color religion national origin age sex (including pregnancy) physical or mental disability medical condition genetic information gender identity or expression sexual orientation marital status status as a protected veteran or any other legally protected group status.

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