Facilities Assistant - One New Change London
Facilities Assistant - One New Change London
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Job Description
The Facilities Assistant is part of a small inhouse Facilities team delivering of all aspects of a firstclass FM service through inhouse staff and contractors across hard and soft services in our flagship office in Central London.
This is a fulltime customer facing officebased role reporting to the Facilities Manager.
Daily manual handling tasks are an important part of this job.
Working hours are from 7:30 am to 16:00.
Key Responsibilities
Mailroom
- Manage incoming and outgoing post and deliveries. This includes collecting mail and deliveries from post room recording deliveries notifying recipients distributing / storing deliveries matching against orders.
- Support outgoing mail / special deliveries.
- Monitor the franking machine respond to fault and order supplies as and when necessary.
- Book in deliveries with Control room and collect them from Loading Bay / Good Lift Lobby.
Printers stationery and office supplies
- Monitor the printers respond to all printer faults arrange for repairs when necessary.
- Monitor the stationery levels in copy rooms to ensure they are fully stocked at all times.
- Manage stationery printer and office supplies orders check and process relevant invoices.
Storerooms
- Manage the basement and 2nd floor storerooms.
- Maintain relevant stock records.
- Ensure good housekeeping practices.
- Provide access for deliveries and collection from storerooms.
Access and security
- Escort contractors around in our demise as and when required.
- Prepare and manage contractors access passes and contractors attendance log.
- Manage key sign out procedure to contractors.
- Help to create and manage access passes for office staff.
Events
- Manage room set ups with correct furniture layout for meetings and social events.
- Set up the food and drinks provision in the cafeteria for events.
General
- Regular walk arounds and checks in the office escalate noted issues.
- Assist the Facilities Manager and team with all reactive jobs.
- Respond to FM tickets raised on the internal helpdesk system in a timely fashion.
- General portering duties
- Fire Marshall
- First Aider
Qualifications :
Skills and Experience:
- Previous work experience in similar role in corporate environment
- Good IT skills and competent with Microsoft Office
- Excellent communication and interpersonal skills
- Passion to delivery great customer service
- Strong organisational skills with excellent attention to detail.
- A supportive team player.
- Calm under pressure.
- Punctual and reliable
Preferred Qualifications
- First Aid and Fire Marshall trained.
Additional Information :
#LIMS1
SOX control responsibilities may be part of this role which are to be adhered to where applicable.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
