Contracts Co-Ordinator- Aviation

The Contract Coordinator will be responsible for acting as the Contracting Entitys representative in the coordination and administration of the Infrastructure Departments Portfolios contractual obligations adhering to and fulfilling the requirements of the framework agreements and Work Orders (calloff contracts) under the programmes in their remit. The role holder will liaise with the appropriate part(s) of the organisation to ensure contractual compliance and supports the achievement of the Contracting Entitys strategic intent. The Contract Administrator will effectively manage the contractual communications system for the Contracting Entity and provide advice to the NEC Project Manager where required on NEC Contract matters. 

Responsibilities:

• Ensure compliance with Contract Management standards and contractual terms and conditions in the execution of the contract administration activities reporting areas or instances of noncompliance to the Contract Manager 
• Implement agreed contract management strategies 
• Set and monitor Key Performance Indicators to aid Contractor and / or Consultant performance management. 
• Set the target for KPIs within Incentive Schedules within NEC contracts and review the contractors performance against these 
• Undertake Contractor and / or Consultant performance evaluations for review and approval and where appropriate / necessary establish Contractor and /or Consultants proposed performance improvement plans 
• Provide advice to the Project Manager and / or Service Manager where required on all contract administration issues including compensation events early warnings and applications for payment including final assessment 
• Prepare communications and instructions on behalf of the Project Manager (or Service Manager for service contracts) 
• Reply to contractors (or consultants) ensuring that they are all within the timescales required in the contract 
• Liaise with Cost Managers and Schedulers as well as the Project Manager in order to notify quotation acceptances CE assessments and programme acceptances 
• Administer the early warning process and keep the early warning register up to date 
• Obtain approval from the Project Manager prior to issuing all communications and instructions and working within the limits of the delegated authority 
• Review Contractor and / or Consultant compensation event applications review of quotations for compensation events and subsequent assessments as they are submitted and make a recommendation to the Project Manager and / or Service Manager 
• Review Contractor and / or Consultant early warning notifications and provide contract administration advice to the Project Manager and / or Service Manager as appropriate 

Qualifications :

• 7 years experience of effective contract administration using the NEC suite of Contracts 
• Knowledge and experience of monitoring of Contractor and / or Consultant performance 
• Experience in claims management 
• Ability to set Key Performance Indicators for Contractor and / or Consultant organisations and developing Incentive Schedules associated with these 
• Experience in administrating of NEC and FIDIC suite of contracts 
• Experience in developing individual contract management strategies and implementing those strategies 

Additional Information :

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