Subcontracts Administrator II

AECOM is seeking a highly talented Subcontracts Administrator II to support multiple West Region Business Lines. This will be a hybrid position including a combination of both remote and inoffice. The location of this position is flexible but qualified candidates will need to be willing to potentially work Central standard time Mountain time and Pacific standard time hours. 

Duties & Responsibilities 

Business:

• Follow and enforce procurement related policies and procedures.
• Develop intermediate understanding of subcontracting terminology measures concepts principles and strategies.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Challenge the business when projects depart from basic procurement principles.
• Communicate effectively resolve conflicts solve problems and make efficient and effective supply management decisions.

Technical:

• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Prepare and solicit Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and executes purchase orders and agreements.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results. Communicate effectively with internal clients regarding subcontract progress and accomplishments.
• Negotiate deviations from company Terms & Conditions and minimum insurance requirements needed for various Scopes of Work.
  • Must be familiar with and preferably have significant experience with standard contractual Terms and Conditions and their meanings.
  • Must have a working knowledge of Certificates of Insurance as well as different policy types and limits.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposalsand clarifications and signed contractual Agreements.
• Tabulate and evaluate subcontractor and supplier proposals.
• Achieve savings targets relative to management established benchmarks by managing workload in accordance with business objectives and internal client priorities.
• Review invoices and resolves discrepancies.
• Assist in the evaluation of disputes with suppliers.

Qualifications :

MINIMUM REQUIREMENTS:

• Bachelors Degree  2 year of experience in subcontracting procurement or other similar function or demonstrated equivalency of experience and/or education.
• Understanding of contracting and procurement terminology measures concepts principles and strategies.

PREFERRED QUALIFICATIONS:

• Bachelors degree in supply chain business engineering construction management economics or similar field. 3 years of experience in subcontracting or other similar function.
• Competency to perform subcontracting and procurement functions.
• Experience in managing tactical and strategic supplier relationships.
• Previous experience working in a consulting engineering or professional services environment.
• Previous experience working in a highly matrixed global and/or Fortune 500 organization.
• Excellent analytical judgment and practical operating skills in a multilocation projectbased industry.
• Excellent organizational administrative and problemsolving skills.
• Ability to work in a fastpaced growing environment with high demand to flexibility.
• Demonstrated ability to identify business process issues and drive process improvement.
• Openminded selfstarter with the ability to adapt improvise and problem solve.
• Excellent interpersonal written and communication skills.
• Advanced computer skills and ability to use procurement systems.
• Proficient in Microsoft Word Excel and PowerPoint and Adobe Acrobat.

Additional Information :

• This position does not include sponsorship for United States work authorization now or in the future. 
• Relocation and/or per diem benefits are not offered.
• All your information will be kept confidential according to EEO guidelines.

About AECOM

AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absence voluntary benefits perks U.S. and global wellbeing programs employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity diversity and inclusion a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global wellbeing program. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime