Events Specialist
Events Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This position provides support to the Marketing department. This position deals primarily with organizing planning tracking budgeting and logistics with regard to trade shows and conferences that our company attends sponsors and/or hosts.
Essential Duties and Responsibilities:
Including but not limited to the following:
Core duties and responsibilities include the following other duties may be assigned:
- Documenting and crafting show strategy in conjunction with sales and marketing teams
- Prepare and attach necessary documentation (packing lists bill of ladings labels) for shipments
- Safely receive trucks and unload merchandise
- Match paperwork with material to confirm receiving is correct
- Identify damaged lost or extra goods received in the office
- Prepare shipping materials by selecting and packing items
- Keep an updated materials management database for all inventory in and outbound
- Arrange for freight carrier pickups and delivery schedules
- Make recommendations for better safer faster processes to improve productivity and inventory accuracy
- Keep an updated budget of projected and actualized expenses on tradeshows/events
- Manage tradeshow booths including shipping/delivery design/creation of new booth signage printing collateral materials so they may be sent to shows
- Review event bills for accuracy approve and complete payment complete expense reporting
- Manage inventory and distribution of giveaway and marketing materials pens promotional items
- Watch trends for branded promotional items research and propose new giveaways order as needed
- Organize a timeline for each show ideally around 6 months out
- Coordinate with the internal staff to complete event strategy briefs for review
- Arrange availability of A/V electric internet and other show services
- For larger events work on gathering proposals from venues caterers transportation companies photographers DJs entertainers etc.
- Present to internal teams for buyin
- Coordinates with internal stakeholders to identify an events strategy and goals for each event
- Serve as a liaison between sales team and marketing teams client services team
- Plan and execute the company events: Kickoff Summer and Holiday event
- Other duties as may be required
Qualifications :
- Bachelors degree in marketing advertising business logistics or related field required.
- 24 years of relevant experience in a coordinator administrative or logistics role.
- Professional experience in an office environment; professional event coordination/planning experience preferred.
- High school diploma or equivalent.
- Strong attention to detail with excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite particularly Excel for inventory management and budgeting.
- Experience with event management software and logistics tracking systems preferred.
- Excellent communication skills both verbal and written.
- Ability to work independently and as part of a team in a fastpaced environment.
- Strong problemsolving skills and ability to make decisions under pressure.
- Flexibility to work extended hours during peak event periods.
- Valid drivers license and ability to travel domestically as needed.
- Knowledge of shipping and customs regulations preferred.
- Familiarity with trade show industry trends and best practices.
- Certification in event planning or logistics management a plus (e.g. CMP CSEP or CPSM).
Additional Information :
Benefits:
A career opportunity with M3 USA offers competitive wages and benefits such as:
- Health and Dental
- Life Accident and Disability Insurance
- Prescription Plan
- Flexible Spending Account
- 401k Plan and Match
- Paid Holidays and Vacation
- Sick Days and Personal Day
*M3 reserves the right to change this job description to meet the business needs of the organization
M3 USA is an equal opportunity employer committed to the principles of inclusion and diversity for all employees and to providing employees with a work environment free of discrimination and harassment.
All employment decisions at M3 USA are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical or mental disability medical history or genetic information sexual orientation gender identity and/or expression marital status past or present military service family or parental status or any other status protected by the federal state or local laws or regulations in the locations where we operate.
#LIJM1
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
