Senior Event Branding Production Specialist

TED is seeking a creative and detailoriented Senior Event Branding & Production Specialist to join our Event Operations team. This role is pivotal in crafting TEDs event branding and visual communication strategies overseeing the production and delivery of event visual assets. With a strong foundation in project management graphic production and handson graphic design experience this position ensures all visual deliverables meet the highest standards of quality sustainability and brand consistency.

The ideal candidate excels at managing multiple complex projects in a fastpaced environment demonstrates exceptional organizational and communication skills and has a solid background in graphic design or print production. They will partner with internal teams and external vendors to create seamless visual experiences that enhance TEDs events. This position will pay a flat project fee based on $35$40/hour.

Key Responsibilities

Strategic Collaboration & Branding:

• Develop and implement a comprehensive visual strategy for TED events that aligns with the organizations brand values and event objectives.
• Lead brainstorming sessions to conceptualize unique and cohesive visual themes that enhance audience engagement and storytelling.
• Contribute to TEDs event branding and visual communication strategies by collaborating with internal stakeholders.
• Collaborate with inhouse and external teams including graphic designers and vendors to ensure TEDs branding guidelines are upheld across all activations and deliverables while refining artwork for production to meet technical specifications.
• Analyze audience insights and event goals to tailor visual communication strategies that resonate with diverse global audiences.
• Revise and adapt TEDs branding guidelines and templates to align with individual event needs.

Project Management:

• Develop manage and adhere to production budgets ensuring accurate cost tracking and transparent reporting to stakeholders.
• Act as the primary liaison between internal teams and external vendors coordinating production schedules logistics and approvals.
• Maintain detailed project trackers creative briefs and asset management systems to ensure deadlines and deliverables are consistently met.
• Streamline requests and approvals through a centralized system for visual assets improving efficiency and clarity across teams.
• Negotiate vendor pricing to achieve costeffective solutions without compromising quality or timelines.

Production Oversight:

• Lead the endtoend production process for printed and digital event materials including sourcing vendors approving proofs and monitoring quality.
• Recommend materials finishes and installation options to meet design and functional requirements.
• Manage logistics for the delivery and installation of visual assets at event sites ensuring all elements are accurately placed and meet brand standards.
• Conduct thorough quality checks and address any discrepancies with vendors promptly.

Graphic Design:

• Design visual assets including signage collateral and digital materials that align with TEDs branding and event themes.
• Collaborate with the creative team to produce innovative and visually compelling designs for events.
• Oversee the adherence to established style guides mood boards and prototypes to ensure design concepts are communicated effectively to stakeholders
• Explore emerging design trends and technologies to introduce innovative visual elements that elevate the TED event experience.
• Ensure all graphic designs meet technical requirements for production and delivery.

Sustainability Commitment:

• Research and implement ecofriendly production practices including the use of sustainable materials and processes.
• Collaborate with vendors to identify environmentally responsible solutions and integrate them into project plans.
• Develop strategies to minimize waste such as recycling programs and reusable or biodegradable materials.
• Stay informed about industry innovations in sustainable production to continuously improve TEDs environmental impact.

Qualifications :

Required:

• 5 years of proven experience in print production management preferably in events or marketing.
• Strong understanding of production processes materials and timelines.
• Exceptional organizational and multitasking abilities.
• Proficiency in project management tools and software.
• Excellent communication negotiation and problemsolving skills.

Preferred:

• Familiarity with Google Suite and Airtable.
• Proficiency in graphic design software such as Adobe Creative Suite.
• Expertise in coordinating largescale environmental graphics or event branding.
• Knowledge of sustainable production practices.

Key Competencies:

• Highly detailoriented with a strong commitment to quality.
• Adaptable and able to work under pressure in dynamic environments.
• Collaborative team player with a proactive mindset.

Additional Information :

Missionoriented: You should have a strong belief in TEDs mission and values

WHY WORK FOR US

TED is a global community welcoming people from every discipline and culture who seek a deeper understanding of the world. We believe passionately in the power of ideas to change attitudes lives and ultimately the world. TED began in 1984 as a conference where Technology Entertainment and Design converged and today covers almost all topics from science to business to global issues in more than 100 languages. Everything we do is driven by this goal: How can we best spread great ideas

If youre excited about shaping the tools that power TEDs world class events and enabling teams across a truly missiondriven organization to deliver impact at scale wed love to hear from you!