Executive Assistant
Executive Assistant
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Job Description
Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Arcadis Architecture & Urbanism India practice. In addition to traditional executive support duties this role will also involve providing business development support and project monitoring assistance to ensure the smooth functioning of operations in India. Responsibilities: a) Conduct research and gather information as needed for special projects and initiatives. b) Prepare and organize documents presentations and reports for internal and external meetings. c) Serve as a liaison between the leadership and internal/external stakeholders maintaining professional and effective communication. d) Provide business development support by assisting with the preparation of proposals contracts and presentations. e) Monitor business activities and track progress against targets providing regular updates to the leadership. f) Assist in project monitoring by tracking project timelines milestones and deliverables and coordinating with crossfunctional teams as needed. g) Manage the leaderships calendar including scheduling meetings appointments and travel arrangements. h) Coordinate and prioritize incoming requests and appointments ensuring efficient use of the leadership time. i) Act as a gatekeeper screening and responding to emails phone calls and other communications on behalf of the leadership. j) Handle confidential information with discretion and integrity. k) Perform general administrative tasks such as expense reporting invoice processing and maintaining office supplies.
Qualifications :
Qualifications: a) Bachelors degree. b) Work Experience of 5 Years. c) Desirable experience as an Executive Assistant or similar role supporting Clevel executives or senior management. d) Excellent organizational skills with the ability to multitask and prioritize tasks effectively. e) Strong attention to detail and accuracy in all work. f) Exceptional communication and interpersonal skills with the ability to interact confidently with individuals at all levels. g) Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and other relevant software applications. h) Ability to work independently with minimal supervision and handle confidential information appropriately. i) Flexible and adaptable to changing priorities and deadlines. j) Previous experience in business support or project management is a plus. k) Experience in the architecture & planning industry or large corporations is preferred.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
