Senior Project Control Coordinator

REF: #001

As the Project Control Coordinator you will have the opportunity to provide support activities that pertain to the directorates project coordination and procurement tracker services in the Project Control Office.

This Project Control Office supports capital projects that relate to the Defence industry and relates to modifying/procuring military equipment. 

Tasks will include:

• Track and report the progress of projects on an ongoing basis which will include producing and presenting briefing materials and related documents. 
• Provide coordination support for PCO and project activities.
• Develop and manage project management document templates which include project management plans communication plans procurement strategies risk register document management control processes and SLAs. 
• Enter track and manage projects data into systems such as DRMIS RDIMS etc. 
• Participate in and contribute to the procurement program management in PCO.
• Manage monitor track progress of directorates procurement files produce status reports and dashboards to senior management and stakeholders.
• Use the procurement tracker tool for tracking and documenting issues developing and maintaining user guides SOP reports and scheduling meetings.
• Provide support to project management activities throughout the projects life cycle including producing and reviewing project documents and costing required for each project approval phase.
• Collate synthesize and summarize project financial data and prepare financial documents using predefined formats and templates.
• Plan recommend and coordinate project management activities including financial planning and contracting aspects.
• Coordinate between Project teams and external stakeholders.
• Provide various administrative support to the section as required which will include producing SOPs templates booking meetings onboarding accounts and
• Perform any other work related to this category. 

Qualifications :

• Must have proof of an Undergraduate level university degree  in Engineering Mathematics Science Project Management Business Administration or suitable engineering or technical field.
• Must have a PMP Certification.
• Must be eligible for a Secret Level 2 PSPC (Government) security clearance.
• Must have experience with MS Office (Word PowerPoint Excel Outlook MS Project Visio and Teams) Must be able to demonstrate experience preparing decks for presentations and presenting. 
• Computer skills that would be considered as strong asset: MS SharePoint Power BI DRMIS and RDIMS. 
• 1 2 years of experience working in a project related to a role such as a Project Management Officer or Project Control Officer. 
• Experience working with Government procurement processes and experience with DND would be considered a strong asset. 
• Must be able to demonstrate a minimum of 48 months experience within the last 72 months in each of the following assessment areas criteria:
  • Working with Project Scheduling software such as MS Project for tasks such as: schedule creation progress tracking resource workload management and forecasting.
  • Taking minutes of meetings preparing Records of Decision and tracking Action Items using business productivity software.
  • Providing administrative support to project teams in the tracking of project deliverables bring forward items and meeting tracking and coordination.
  • Preparation of forecasting documents such as task estimates proposals cash flow and expenditure estimates and related materials.
  • Performing cost accounting functions such as tracking of project expenses (travel/claims) verification of invoices.
  • Working with workflow automation and collaboration IT systems such as SharePoint

Additional Information :

WorkLife Balance  

We strongly support a healthy and productive worklife balance. This starts with a flexible approach to work and policies designed to support employees through their daytoday routines and major life events. For example we offer a Maternity/Parental TopUp (up to 52 weeks) and a Reservist Leave TopUp (up to 180 days). 

ADGA continuously strives to integrate advanced Diversity Equity & Inclusion (DEI) approaches and practices into our work culture. Our employeebased DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued respected and heard.

Compensation  

Above and beyond our commitment to offer a competitive base salary ADGA has a companywide profitsharing plan for all fulltime and parttime employees.

Comprehensive Benefits and Total Rewards  

We offer a comprehensive benefit program providing employees with the choice between base or enhanced plans. Depending on the plan ADGA pays for Health & Dental a Health Spending Account ShortTerm Disability an Employee Assistance Program and a Telemedicine service. Also offered: discounts on gym memberships 5000 perks through Perkoplis a Deferred Profit Sharing Plan and access to a wide range of other employeecentric services and savings programs.

Remote Work :

No

Employment Type :

Fulltime