SME Document Management System Migration Specialist
SME Document Management System Migration Specialist
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Job Description
Benefits
Position Summary:
We are seeking an experienced Subject Matter Expert (SME) specializing in Document Management Systems (DMS) to support a critical project involving migrating training records and documents. The role will focus on evaluating and implementing solutions for document interface management between SEUPP eDMS (Uppsala) and LMS systems. The SME will also lead the assessment of migrating documents from SEUPP to geDMS and decommissioning legacy systems as part of the transformation initiative.
- Requirements Identification & Feasibility Analysis
- Collaborate with business teams to identify use cases and requirements for an interface to manage training records.
- Confirm the technical and operational feasibility of the solution.
- Estimate cost effort resources and timelines for implementation and validation.
- Document Migration Assessment & Execution
- Evaluate the migration process of documents from SEUPP to geDMS.
- Assess the impact on Standard Operating Procedures (SOPs) workflows and user processes.
Provide multiple migration approaches:
o PhasebyPhase Migration Begin with documents requiring training and then migrate the remainder.
o Full Migration Move all documents simultaneously.
- Solution Validation & Delivery
- Analyze the technical and business implications of the proposed migration approaches.
- Implement and validate the chosen migration plan.
- Ensure compliance with security permissions and documenttype workflows across both systems.
- Project Leadership & Stakeholder Collaboration
- Work closely with the Service Owner for QA and other project leads to plan and deliver the migration.
- Maintain proactive communication and provide timely updates on project milestones.
- Inspection Readiness & FDA Compliance
- Prepare systems and documents for FDA inspection in Uppsala targeted for May 2025.
- Address gaps in managing training records to meet compliance and audit requirements.
- Process Improvement & Backlog Management
- Assist in reducing the existing backlog within the eDMS system caused by prior project delays.
- Implement process improvements to address escalations and ensure system stability.
Requirements
- Education:
- Bachelors degree in IT Computer Science or a related field. Equivalent experience may be considered.
- Experience:
- Minimum 5 years of experience with Document Management Systems (DMS) specifically OpenText Documentum or similar platforms.
- Proven track record of migrating documents between enterprise systems.
- Experience with SOPs workflows and permission/security management in document systems.
- Prior experience in preparing systems for FDA inspections is a strong plus.
- Skills:
- Strong analytical and problemsolving skills with the ability to assess complex migration scenarios.
- Proficient in managing system upgrades and decommissioning legacy systems.
- Excellent stakeholder management and communication skills.
- Project management skills to ensure timely delivery of project milestones.
- Other Requirements:
- Ability to work onsite in Uppsala for the project duration.
- Availability to start immediately after the holidays.
Preferred Competencies:
- Experience working in regulated industries (e.g. pharmaceuticals life sciences).
- Knowledge of Learning Management Systems (LMS).
- Familiarity with OpenText Documentum interface integration.
Employment Type
Full Time
