Administrative Assistant
Administrative Assistant
Posted on :
07-01-2025
Employer Active
1 Vacancy
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Job Description
You will be responsible for the following:
Knowledge management
- Maintains a knowledge management database.
- Leverages knowledge of a specialism to capture and classify content taking expert advice when required.
Business administration
- Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
- Assists in planning for meetings.
- Sets up and provides detailed guidance on software procedures processes tools and techniques for administration and workplace productivity.
- Liaises and organises across functions.
- Updates and maintains office policies and procedures.
Calendaring
- Customizes time ranges size shape layout etc. in own calendar.
- Receives meeting requests from others and manages own calendar accordingly.
- Uses software to create and review personal tasks and appointments.
- Creates and sends requests for group appointments and meetings.
- Views retrieves and updates own calendar entries in accordance with procedures and conventions.
Office Administration
- Assists in developing administrative process flow to and from other functions and departments.
- Coordinates preparation and distribution of standard reports (e.g. status or activity).
- Processes and documents requirements for equipment or staff requisitions.
- Manages current equipment service agreements and support services.
- Develops and maintains physical and electronic filing systems.
- Performs all aspects of administrative support for a location or a department.
Requirements
Required Qualifications:
- Experience working in an office environment utilizing office management systems and procedures.
- Experience in problem solving and proven ability to be flexible when needed.
- Excellent written and verbal communication skills.
- Proven experience in effective time management and multitasking in an everchanging environment.
Education and Clearance
- NATO Secret Clearance
- Higher vocational training in a relevant discipline with 1year post related experience. Or a secondary educational qualification with 3years postrelated experience.
Employment Type
Full Time
Key Skills
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