Executive Assistant Vienna residency required
Executive Assistant Vienna residency required
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Job Description
Who we are
Allocator One is on a mission to transform venture capital by backing firsttime fund managers who identify and fund the businesses of tomorrow. We dont just aim for exceptional financial returns; we drive investments that solve big global problems. The world is at a critical juncture and the best answers will come from visionary entrepreneurs and the GPs who back them.
At Allocator One we systematically find and support the next generation of toptier venture capital talent ensuring that fresh perspectives innovation and risktaking get the capital and support they deserve. Our team is lean entrepreneurial and highperforming. We move fast think deeply and care about impact. This is an opportunity to help tackle the most pressing challenges of our time.
Tasks
We need an Executive Assistant who is more than an organizeryou will be a partner to our leadership team. You will have a frontrow seat to everything keeping us focused on what matters most.
You are the kind of person who is involved in everythingnot to micromanage but to keep the ship running smoothly. You will make smart informed decisions balancing precision and initiative to drive our business forward.We are looking for someone with a leadership mindset who thrives on responsibility. This role is not reactive; its proactive strategic and integral to Allocator Ones success.
Your responsibilities:
- Strategic priority management: Own the agenda of the leadership team. Understand what drives Allocator Ones business actively prioritize what moves the needle and push back on anything that doesnt.
- Stakeholder management: Serving as the point of contact between the executive and internal/external stakeholders. Building and maintaining relationships with key clients partners and team members.
- Meeting orchestration: Ensure meetings are highimpact and time is never wasted. Prepare talking points take actionable notes and follow up to drive decisions forward.
- Travel and logistics: Seamlessly handle complex international travel plans schedules and eventsanticipating needs before they arise.
- Inbox and communications: Keep leaderships communication clear concise and prioritized. Filter noise respond where possible and escalate the critical.
- Operational excellence: Identify inefficiencies and implement processes to improve how the leadership team works. You will constantly ask Is there a smarter way to do this.
- Proactive problemsolving: Anticipate challenges before they become problems develop solutions independently and flag what needs leaderships attention.
- Strategic reporting: Support leadership in preparing presentations reports and materials that provide clarity focus and direction for internal and external stakeholders.
Requirements
- Experience: At least 4 years of history in a role that has prepared and qualifies you for this jobyouve honed the skills confidence and judgment to deliver at a strategic level.
- Fluent in German and English: You can navigate local and international interactions with ease adapting tone and language to every situation.
- Exceptional communication: You are precise clear and tactfulwhether writing emails coordinating meetings or handling sensitive communications in German and in English.
- Digital native: You are techsavvy fluent in modern tools and instinctively understand how to leverage technology to streamline workflows and drive results.
- Leadership mindset: You think like a leader not just an executor. You actively engage with challenges drive decisions and dont wait to be told what to do.
- Strategic intuition: You connect the dots quickly understand priorities and make smart independent decisions that align with the businesss goals.
- Ownership and accountability: You thrive in an environment where you are trusted to deliver results and where accountability is nonnegotiable.
- Love for details and quality: You have a sharp eye for detail and a strong commitment to delivering work that is polished accurate and of the highest quality.
Benefits
- A nosallowed environmentwe believe in respect collaboration and pushing each other to be better.
- A pretty nice office in the heart of Vienna full of great people.
- Cool events all around the worldconnect with investors founders and innovators on a global stage.
- A team that gives a fuckabout the work the impact and each other.
- A unique opportunity to contribute at the highest level of a fastgrowing venture capital innovator.
- A frontrow seat to the emerging fund manager ecosystemthe future of venture capital.
- Exposure to toptier investors entrepreneurs and global changemakers.
- A culture of high performance ownership and deep trust.
- Room to growif you excel theres no ceiling to what you can achieve.
Why this role matters
As Allocator One grows the leadership team must focus on what creates the greatest impactwhether its driving new investments solving operational challenges or strengthening relationships with stakeholders.
Your role is to ensure that they do just that. You will have a holistic view of the business helping connect the dots prioritize ruthlessly and create the space for leadership to lead. Allocator One is not for the fainthearted. We are for those who care deeplyabout the work the impact and their own growth. You will not just sit on the sidelines; you will help shape the future. So if youre someone who thrives in a highstakes fastmoving environmentsomeone who thinks strategically acts decisively and brings clarity to complexitywe want to work with you.
Allocator One doesnt settle for average and neither should you. Join us and help build the businesses that will solve the worlds most critical problems.
Apply now and tell us why youre the EA Allocator One needs to scale its mission.
Employment Type
Full Time
