Senior Management Assistant
Senior Management Assistant
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Job Description
Are you passionate about supporting renewable energy initiatives and ensuring smooth operational workflows Join our Foundations department at Vattenfall as a Senior Management Assistant where youll play a crucial role in streamlining processes enhancing team collaboration and helping drive the success of our European wind operations.
In the Foundation unit in Project Delivery & Engineering we are delivering offshore wind farm foundation solutions and project management to our development new build and spinning assets in offshore wind. Within this team we are offering an exciting opportunity as Senior Management Assistant to be an important part in paving the way for Vattenfall and our journey towards fossil freedom!
We have five departments with employees located across Germany Denmark the Netherlands and UK. Aside from your peers in Foundations we also have several strong and lively internal networks with assistant colleagues in all countries for knowledge sharing.
Be in your element with BA Wind
Our wind solar and batteries business offers a unique opportunity to be in your element working to help harness the forces which will take us to fossil freedom.
As part of BA Wind you will play a key role in one of the most exciting pipelines in the industry with 24GW of capacity stretching out more than a decade ahead across our key European markets.
You wont only be involved in developing projects but also pioneering cuttingedge innovation new business models and ways of working with communities and the environment. Working as part of a leading European utility also means you could be helping a growing number of major businesses and brands achieve their own sustainability goals through partnerships.
Qualifications :
Your role
We are looking for an experienced and proactive Senior Management Assistant to join our Foundations department at Vattenfall. In this role you will act as a central resource ensuring that our teams operations run smoothly and effectively. You will leverage your indepth knowledge of SAP and SharePoint to manage procurement processes and support colleagues with digital collaboration. Additionally you will play a key role in optimizing information flow handling complex administrative tasks and coordinating events and projects within the department.
Your responsibilities will range from guiding our team through the use of MS Teams and SharePoint controlling access rights for both internal and external stakeholders and coordinating the creation of new document libraries and lists. You will handle the behindthescenes logistics of IT services and user account administration as well as facilitate onboarding and offboarding processes. In collaboration with the management team you will ensure that freelancer contracts are properly monitored invoices are tracked and deadlines are met. On top of this you will also partner with the assistants group in Hamburg to support regional office needs.
Key deliverables and activities:
- SAP procurement assistance with invoice handling and creation of purchase orders
- Maintain and develop our departments SharePoint site collections
- Support users on how to use SharePoint and MS Teams in their daily tasks
- Manage access rights metadata third party collaboration sites
- Create new libraries lists and
- Organizing employee/manager events with associated logistics
- Support the management team with administration of internal and external user accounts
- Ordering IT Services and access roles
- On and offboarding
- Tracking contract status and invoicing with our freelancers
- Supporting the management team on general issues
- Supporting Hamburg office related tasks for BU offshore together with assistants group
Your profile / who are you
You are independent have a high degree of selfmotivation and can adapt quickly to new and challenging situations. You have the ability to plan and prioritize your work to meet commitments aligned with organizational goals. You possess excellent interpersonal skills and can build partnerships to work effectively and support others in meeting shared objectives. You anticipate and balance the needs of multiple stakeholders. You are an excellent communicator who is able to listen bring a message across clearly retrieve the information needed and adapt to their audience.
As our new Management Assistant you should have a passion for sustainability and structured way of working. You are serviceminded and a team player with an open and honest mindset who actively engages people by asking sharing helping or asking for help. Ability to build strong relationships
- You have a minimum of 45 years working experience in an international environment
- Excellent communication skills (English language skills German would be handy)
- Constructive and collaborative mindset
- High level of integrity and experience of handling confidential information
- Key user experience with SAP and SharePoint from former positions
- Good knowledge of Microsoft Office 365
- Accuracy and care for structure and details
- Outspoken
Why not start your journey to working for fossil freedom by applying now
Location Hamburg Germany
Additional Information :
Our offer
Looking for a career with growth
Looking for a role where your superpowers can be leveraged to the maximum and with limitless opportunities for growth
The scale and ambition of our wind battery and solar business means you can really find your element with us. Well also provide you with all the learning and development you need to expand your horizons.
We strive to be the best place to work in the industry with highly competitive pay and conditions and an open supportive culture. A commitment to a healthy worklife balance aims to ensure everyone plays to their strengths whatever their background and experiences.
You will be part of a growing team of 1700 colleagues from 50 nationalities where our positive approach to diversity is reflected in the fact that more than a quarter of staff are women.
More Information
For more information about the position you are welcome to contact hiring manager Mathilde Lindhardt Damsgaard . For more information about the recruitment process you are welcome to contact our recruiter Christian Pathuel
We welcome your application in English no later than 19.01.2025. We kindly request that you do not send applications by any means other than via our website.
At Vattenfall we are convinced that diversity contributes to building a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender ethnicity age transgender identity or expression religion or other belief disability or sexual orientation. Click here for further information.
The security of Vattenfall and its employees is essential. For that reason a preemployment screening will be part of your recruitment process. The screening is based on the role you will fulfil within Vattenfall and will be performed by a third party Validata.
Since Vattenfall is a part of the Swedish critical infrastructure many of our services are security classed. If this position is security classified the final candidates might be subject to a security vetting process according to Swedish legislation.
We look forward to receiving your application!
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
