Personal Assistant - Maternity Cover
Personal Assistant - Maternity Cover
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27000 - 30000
1 Vacancy
Job Description
Role Type: Fixed Term Contract Maternity Cover
End Date: End of September 2025
Location: Newcastle (hybrid working)
Working pattern: Fulltime
hedgehog lab is a humancentred global tech consultancy. What sets us apart Our unwavering commitment to going above and beyond meeting every challenge with passion and curiosity. We take immense pride in our role as trusted partners for businesses worldwide where we harness cuttingedge technologies to sculpt digital products that not only meet but exceed expectations leaving a lasting impact on our clients and their industries.
Our culture thrives on turning constraints into catalysts for innovation empowering our team to unleash their full potential and deliver unparalleled value to our clients. Beyond our awardwinning work were also known for our Flexacertified company culture.
Role Description
We are seeking a highly organised and efficient Personal Assistant to provide support to our CSuite Level team members on a fixed term contract Maternity Cover until the end of September 2025. The role requires prior experience in executivelevel assistance within a consultancy environment. The ideal candidate will have excellent communication and interpersonal skills be able to multitask and prioritise competing demands and possess a keen attention to detail. The successful candidate will have experience in a fastpaced environment and will be comfortable working under pressure.
The Opportunity
- Completes a broad variety of administrative tasks for the CEO and members of the Executive team including: managing an extremely active calendar of appointments; inbox management; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans itineraries and agendas; and compiling documents for travelrelated meetings
- Provides a gatekeeper and gateway role creating winwin situations for direct access to the Executive Leadership teams time and office
- Liaise with and book external venues for offsite meetings and assist with ontheday facilitation. Coordinate with external providers for catering services if necessary
- Support travel coordination for Board members and wider team as needed
- Format information for internal and external communication memos emails presentations reports
- Take minutes during meetings as requested
- Screen and distribute correspondence from the company info inbox
- Adhoc research tasks as requested by the Executive Team
- Other duties as assigned
About You
- A minimum of 3 experience as a PA ideally supporting CSuite Executives or senior leadership in a fastpaced environment
- Professional experience drafting highlevel correspondence reports and meeting agendas
- Proven expertise in arranging domestic and international travel itineraries
- Extensive experience managing complex calendars scheduling across multiple time zones and prioritising highstakes meetings
- Track record of organising executivelevel meetings managing agendas taking minutes and following up on action points
- Demonstrated ability to handle sensitive and confidential information with discretion
- Experience in managing highpressure environments and juggling multiple priorities seamlessly
- Previous work within digital consultancies and the Technology industry is preferred
- Proficiency with G Suite and Slack
Our interview process:
Stage 1 Screening call with a member of the People team 20 minutes
Stage 2 Interview with our Executive Assistant 45 minutes
Stage 3 Final interview with our CEO & Managing Director 1 Hour
Why hedgehog lab
- Rated #5 in the UK on Clutch for mobile development
- Our People are our greatest asset and we are so proud to have been certified as a Great Place to Work as rated by 93% of our business.
- Were a fully Flexified Employer certified by Flexa. We know a one size fits all approach doesnt work for everyone we work with our employees to establish a model that benefits both parties.
- We received the Advanced Award in the North of Tyne Combined Authority Good Work Pledge
- Check out our Glassdoor reviews!
- Inclusive environment. We never discriminate based on race colour religion gender gender identity sexual orientation nationality genetics disability or age. From menopausal support to neurodiversity adjustments well continue to foster an inclusive culture at the lab where everyone can let their authentic selves shine
What we offer:
36 days paid holidays including bank holidays
Flexible working environment. We understand that not one approach fits everyone. Whether they are working from the office or home we fully support our team in whichever way they prefer to work
Enhanced parental policies
A transparent and open company culture where politics are shunned and everyone works as a team
Annual learning & development budget plus 4 days L&D leave which renews every year
Annual wellbeing budget plus 2 paid wellbeing days to use as you feel fit
Free therapy sessions with Spill. Mental health is paramount to us. Our partner Spill is a Slackintegrated therapy app available to all our staff at no extra cost
1 volunteering day a year. Volunteer and contribute to a cause of your choice
Monthly payday socials and annual Summer and Christmas parties. We also like to celebrate important cultural milestones
CycletoWork scheme
Diversity & inclusion statement
We strongly believe that having diversity within our team is integral to doing our best work and creating the most innovative products for our customers. We encourage people from underrepresented backgrounds to apply to our roles.
Were a familyfriendly employer with a culture based on trust autonomy and flexibility. With a current 85% FlexScore were learning as we go. By listening to our team and always asking for feedback we can continue to improve and offer a working environment worthy of attracting the most creative and dedicated people in technology.
If you require any adjustments to submit an application for a vacancy or if you require any reasonable adjustment should you be invited to interview please let us know.
For any questions about this role or future opportunities please contact
Employment Type
Full Time
