Executive Assistant
Executive Assistant
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Job Description
The Executive Assistant is responsible for providing comprehensive administrative support for the EVP Programming & Content Development.
Job Duties:
- Provides administrative assistance to EVP and leads small to midsize projects
- Assists with the preparation of presentations metric reports dashboards and other business reports
- Performs general duties including general correspondence word processing filing faxing copying preparing and reconciling expense reports ordering office supplies and managing all subscriptions
- Effectively interfaces with all levels of employees customers and external constituents
- Assists with internal communications as well as communications with clients
- Processes tracks and reconciles department invoices
- Ensures email phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner acting with the appropriate sense of urgency
- Effectively arranges meetings conference calls and videoconferences
- Coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly
- Arranges domestic and international travel
- Coordinates participation of Corporate and Network events
- Executes special projects and assignments as directed specifically dealing with administrative functions and the coordination of events e.g. arrange catering coordinate location etc.
- Plans/coordinates various events in conjunction with internal departments
- Other duties as assigned
Qualifications :
Basic Requirements:
- Bachelors degree and 2 years of prior administrative experience at executive assistant or comparable level or an equivalent combination of education and experience.
- Excellent computer skills and proficiency with all Microsoft Office applications especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets
- Fully bilingual: ability to read write and speak clearly in English and Spanish
Desired Characteristics:
- Superior organizational and administrative skills with the ability to multitask and prioritize work as required
- Exceptional analytical skills with the ability to manipulate summarize and present data in a cohesive manner
- Ability to successfully manage multiple projects in a fast paced deadline driven environment
- Attention to detail and demonstrated initiative with ability to be proactive and follow through without supervision
- Experience with MS Project and Visio
- Previous experience in media creative or technology fields
- Demonstrated ability using a high level of confidentiality and discretionary judgment in the handling of written correspondence and written/verbal communications
- Executive presence presentation and communication skills
Additional Requirements:
- This position has been designated as hybrid generally contributing from the office a minimum of three days per week.
- Willingness to travel and on weekends with short notice
- Must be willing to work in the greater Miami Florida area
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
