Hr Admin

Roles and responsibilities

To Handle all necessary paperwork and documentation related to visa applications, work permits, licenses, and other government requirement.
Facilitate various transactions and approvals with government entities, ensuring smooth and timely processes.
Assist employees with immigration-related matters, including visa applications, renewals, cancellations and medical appointments.
Represent the organization during meetings, appointments, or visits to government offices.
Assist in translating documents and facilitate communication between the Hotel and government officials in both Arabic and English languages.
To maintain records of all government-related transactions and ensure documentation is properly archived and up to date.

1. Administrative Support:
Manage and maintain employee records, ensuring all data is accurate and up-to-date.
Prepare and issue employment contracts, offer letters, and other HR-related documents.
Handle correspondence, documentation, and filing for HR activities.
2. Recruitment Support:
Assist with posting job advertisements, screening resumes, and scheduling interviews.
Coordinate with hiring managers and candidates during the recruitment process.
Maintain applicant tracking systems (ATS) and update recruitment status reports.
3. Employee Onboarding and Offboarding:
Organize onboarding programs, including orientation sessions and training schedules.
Prepare welcome kits and ensure new hires complete necessary paperwork.
Manage the exit process for departing employees, including final settlements and exit interviews.
4. Payroll and Benefits Administration:
Assist in collecting and verifying employee attendance and timesheets for payroll processing.
Handle queries related to salaries, benefits, and deductions.
Support benefits enrollment and updates, such as health insurance and retirement plans.

Desired candidate profile

Degree / Diploma in Human Resources or related fields.
03 years’ experience in hospitality industry and local Qatari market in a similar position.
Excellent communication skills in Arabic & English
Proficient in MS-office operating system & Internet applications
Skills and Knowledge:
Administrative Skills: Strong organization, time management, and attention to detail.
Communication Skills: Excellent written and verbal communication skills for interacting with employees and management.
HR Systems Knowledge: Familiarity with HR software (e.g., HRIS, ATS) and Microsoft Office Suite (Excel, Word, PowerPoint).
Knowledge of Labor Laws: Basic understanding of employment laws and regulations.
Problem-Solving Skills: Ability to address issues and find effective solutions.
3. Experience:
Entry-level positions may require minimal experience; internships or related administrative experience is beneficial.
For mid-level roles, 1–3 years of experience in an HR or administrative capacity is often preferred.
4. Personal Attributes:
Discretion and Confidentiality: Ability to handle sensitive employee information with integrity.
Empathy and Interpersonal Skills: Strong ability to interact positively with employees at all levels.
Proactive Attitude: Willingness to take initiative and improve HR processes.