Administrator 1 Contracts
Administrator 1 Contracts
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Job Description
We are seeking an organized and efficient Administrator 1 Contracts to join our team in Batu Kawan Malaysia. As Administrator 1 you will assist with the daytoday administration of the SEA legal teams operations managing the administrative aspects of the departments portfolio. In this role you will maintain the tools systems and processes required for the role. You will partner with the legal counsels on your team and stakeholders inside and outside of the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide general contract administration support including reviewing contract requests
- Support contract management processes including using and managing internal contract management tools.
- Administration of legal documentation submission through the ticketing system.
- Manage endtoend administrative contract management tasks by maintaining internal contract management tools.
- Perform postcontract execution administrative management and tracking tasks.
- Schedule and coordinate meetings for the team including internal and external appointments.
- Prepare all required meeting documentation and assist in documenting meeting minutes.
- Manage all aspects of travel itineraries planning bookings/ reservations and transportation.
- Prepare and manage budget submission processes utilizing internal system(s).
- Assist in all team claims submission and reconcile expenses ensuring accuracy and compliance with company policies.
- Liaising with external service providers on the execution of legal engagement letters billings administration and other legal documentation.
- Manage all courier and administrative documentation (including filing both physical and digital).
- Managing and maintaining auditready contract records and documents through internal tools and systems.
- Carry out any searches (contract or regulatory) in internal or external databases.
- Work closely with contract managers and legal counsels across different legal functions.
- Perform any other ad hoc duties as may be assigned from time to time.
Qualifications :
REQUIRED:
- Minimum 3 years of relevant working experience in a professional office environment.
- Minimum tertiary level education qualification.
SKILLS:
- Excellent command of English in both written and verbal communications.
- Advanced Microsoft Office Suite (Word Excel PowerPoint) skills.
- Strong interpersonal skills and ability to communicate at all levels.
- Ability to work and learn independently.
- Ability to take initiative and prioritize workload.
- Attentive to details and strong multitasking skills.
- Experienced with enterprise systems.
- Strong compliance with policies and processes whilst maintaining confidentiality.
- Familiarity with data entry and recordkeeping practices.
- Experience working with a legal firm or inhouse legal team would be advantageous but not compulsory.
Additional Information :
Western Digital thrives on the power and potential of diversity. As a global company we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees our company our customers and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging respect and contribution.
Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at to advise us of your accommodation request. In your email please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
NOTICE TO CANDIDATES: Western Digital has received reports of scams where a payment is requested on Western Digitals behalf as a condition for receiving an offer of employment. Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests please report it immediately to Western Digitals Ethics Helpline or email
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
