Administrative Coordinator Psych
Administrative Coordinator Psych
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary
The Administrative Coordinator provides secretarial and administrative support to assigned department. Under the direction of a Manager or Director the Coordinator is responsible for scheduling and maintaining the calendar heads of one or more designated departments prepares correspondence and coordinates the daytoday operations of the department.
Job Responsibilities and Accountabilities:
ADMINISTRATIVE COORDINATOR
- MAINTAINS CALENDAR AND SCHEDULE: Arrange meetings providing notification to participants and attendees. Prepares and distributes agenda in advance of meeting. Serves as recording secretary. Prepares and distributes minutes. Provides followup when necessary. Reserves rooms for meetings arranging for room setup and equipment as necessary. Maintains a current and accurate membership list of assigned committees. Maintains records of meetings. Handles all travel arrangements as required.
- PREPARES CORRESPONDANCE FOR DEPARTMENT CLINICAL HEAD: Drafts letters reports statistical data and memoranda as required. Prioritizes in order to meet deadlines when applicable. Assists with special projects compiling materials for submission or distribution and responding to various agencies as required. Prepares/drafts correspondence for department clinical head. Develops reports creating and modifying programs to meet the needs of department.
- PROVIDES FRONT DESK SUPPORT: Receives visitors and telephone callers determining needs prioritizing urgency and providing referral to appropriate individual. Takes accurate messages and keeps department head and/or Director aware of calls that need to be returned. Reviews sorts and distributes mail as appropriate. Maintains organized filing system to facilitate retrieval of chart and materials assuring confidentiality of patient and employee information as well as other sensitive material.
- RESPONSIBLE FOR DAYTODAY OPERATION OF THE OFFICE: Maintains office supplies and equipment to maximize efficiency and maintain good stewardship of resources. Exercises initiative judgement and knowledge within the scope of responsibilities of administrative procedural and managerial details in daytoday activity of the department. Supervises office support staff providing regular feedback regarding performance in addition to completing annual performance reviews and in coordination with Executive Director and Human Resources issuing disciplinary action when required. Acts as liaison to Executive Council Directors employees and others to communicate messages schedule meetings and disseminate information.
- TRACKS TIME AND EXPENSES: Tracks expenses for clinical head. Reconciles and processes monthly expenses. Collects and maintains timelogs for physician and employees. Processes check requests consistent with organizational policy as required.
Qualifications :
Education
- * High School Diploma or GED (Required)
- 2 year / Associates Degree (Preferred)
- Combination of relevant education and experience may be considered in lieu of degree.
Certification / Licensure / Registration
- Not Applicable No Certification and Licensure Requirements required or preferred Experience and Skills
- *2 4 years Administrative/clerical support for mid to upperlevel management preferably in a healthcare setting (Required)
- *2 4 years Proven ability to use independent judgement and function autonomously (Required) 2 4 years Working knowledge of medical terminology (Preferred)
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Compensation
- Pay Range: $20.75$28.05
- Other Compensation (if applicable):
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
