Office Attendant USAID Youth Empower Activity
Office Attendant USAID Youth Empower Activity
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Job Description
Position Description
The Office Attendant will be responsible for keeping the office environment clean healthy and safe. S/He will also provide some administrative support to the office. This is a fulltime position based in Kingston Jamaica reporting to the Deputy Chief of Party Finance and Operations.
Essential Functions but are not limited to:
Janitorial Services
- General office cleaning inside and outside surroundings (dusting sweeping mopping scrubbing wiping polishing etc.)
- Cleaning windows walls ceilings and vents.
- Cleaning and dusting of offices hallways kitchen restrooms meeting rooms furniture and equipment to meet health standards.
- Empty waste baskets and transport to waste disposal area
- Keeping storage areas tidy and clean.
- Cleans bathrooms and replenishes articles such tissues soaps;
- Cleans and disinfects telephone handsets; refrigerator and microwave oven; and other office appliances
- Cleans and maintains other office appliances as appropriate;
Inventory Maintenance
- Maintains a kitchen and bathroom inventory eg. Initiating purchase requests for kitchen and cleaning requirements plus toiletries
- Keeps stocks records and reconcile them all the time.
- Raises requests for stock replenishments on staff refreshments.
- Notifies the office management of occurring defectiveness and needs for repairs
Office Assistance
- Assist with meeting event logistics:
- Assisting preparing and plating of refreshments before or during meetings and cleaning after consumption (as required)
- Supporting preparation of conference room ensuring appropriate seating and materials are available.
- Photocopies/Binds office documents as necessary
- Supports staff in moving documents around the office.
- Provides backup to administrative staff by receiving and hosting visitors with hospitality answering questions forwarding messages etc.
- Accompanies the drivers to the banks and other businesses or institutions to collect and deliver correspondence documents and to do cheque lodgements and pay bills.
- Collects correspondence delivered to office/security posts and delivers to the Office
- Collects intra office correspondence and delivery on the compound;
- Prepares boardroom/meeting areas and serves refreshment for special meetings/guests.
- Ensures that tablecloths and napkins are always clean and ready to use by washing
- ironing and folding them;
- Ensures that tables and chairs in the Conference Room is properly placed and cleaned;
- Ensures that pantry/ lunch room are kept clean and tidy by washing all glasses cups
- saucers and plates on a daily basis;
- Performs any other duties as assigned.
Reporting and Organizational Relationships:
This position reports to the Deputy Chief of Party Finance and Operations.
Qualifications :
The candidate for the position shall have at a minimum the following qualifications:
Education:
- Secondary education preferred (completion of at least Grade 9)
Skills and Experience:
- 1 year of related professional experience
- Excellent interpersonal relationships
- Proven punctuality and ability to work as part of a team and excellent references a must.
- Ability to work in a multicultural multiethnic environment with sensitivity and respect for diversity.
Language:
- Literacy in English required
- Proficiency in spoken English and Jamaican Creole strongly preferred.
Physical Demands:
- Sustained standing walking bending stooping (up to 8 hours/day)
- Ability to lift and carry up to 50 lbs.
Additional Information :
EDC is an Affirmative Action/Equal Opportunity Employer committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smokefree workplace and offers a supportive work environment competitive salary and excellent benefits. Women minorities and individuals with disabilities are encouraged to apply.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
