ONBOARDING SCHEDULING COORDINATOR

APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self sufficiency as quickly as possible.

Human Resources Solutions (HRS) support the human resources needs of the Department of Social Services the Human Resources Administration and the Department of Homeless Services through strategic partnership and collaboration with the goal of creating an inclusive motivated and client centered workforce.

Human Resources Solutions (HRS) is recruiting for one (1) Principle Administrative Associate III to function as an Onboarding Scheduling Coordinator who will:

Utilize a variety of computer systems/tools and programs including but not limited to Microsoft Outlook Word Excel the New York City Automated Personnel System (NYCAPS) Personnel Management System (PMS) Comprehensive Personnel System (CPS) Photo ID Request System (PIRS) Human Resources Tracking System (HRTS) and Personnel Action Requests (PAR) Detail Report to cross check/verify the acceptability of the electronic records and requests found within the Comprehensive Personnel Document (CPDB) package job posting PRISE RESUME and TCN that are uploaded or added to virtual or paper folders in (i.e. SharePoint Solutions Xchange)and refer for scheduling in Human Resources Tracking System (HRTS). Ensuring prior to scheduling/disseminating work there are no discrepancies to mitigate processing errors scheduled appointments are recorded accurately and timely candidate processing appointments.
Correspond with the Quality Assurance Unit to ensure all incoming calls/emails responses are prompt and relayed in a professional manner. Coordinate agency processing appointments for employee onboarding transactions by scheduling rescheduling removing and adding as needed to accommodate Agency priorities changes or unexpected occurrences with candidates and/or processors. Communicating updates and changes to all relevant parties in a timely manner.
Track and generate reports from HRTS to monitor incoming and outgoing virtual and paper folders by effectively communicating with various Recruitment and Onboarding departments such as Civil Service Initiatives (CSI) Recruitment Strategies (RS) Recruitment Data Control (RDC) Recruitment and Onboarding (R&O) and Onboarding Quality Assurance (OQA) to ensure onboarding transactions are routed accordingly.
Processes hiring transactions assigned to the Quality Assurance team ensuring timely assignment and completion of Introductory Notices (M731s and Managerial Letters) that are distributed to support staff on a weekly basis.
Provide daily new hire reports and data generated from HRTS/new hire logs for the DSS Hiring Plan for supervisory review to ensure reports designated for the Commissioners office are accurate and timely.
Manage and track of correspondence pertaining to carry over leave balances (DP2001) ensuring information is relayed and responses are received by liaising with other NYC agencies on a continuous basis.
Coordinate the preparation of the Department of Investigation (DOI) records verifying whether the candidates meet the DOI Criteria. Assist with coordinating Conflict of Interest Board (COIB) inquires and resolution.
Produce and/or replace photo Identification cards for all Agency employees and for all successfully processed actions.
Ensure non selection notices and declination notices are processed accurately mailed timely daily and tracked via excel spreadsheet.

Work Location: 4 World Trade Center New York NY
Hours/Schedule: 10:00 AM to 6:00 PM

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime