SPECIAL ASSISTANT
SPECIAL ASSISTANT
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
APPLICANT MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST TITLE OR IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9.
The Homelessness Prevention Administration (HPA) was established in 2014 and has since played an essential role in the Citys overall eviction and homelessness prevention efforts to combat housing instability to help New Yorkers stay housed. HPA Office of Prevention and Housing Assistance (PHA) is primarily responsible for administration of the CityFHEPS rental subsidy program the contracted incommunity Homebase eviction prevention program and for new developments and an expanding continuum of homelessness prevention programing and contracts. PHA is currently comprised of the following units The Rental Assistance Programs (RAP) the HOME TenantBased Rental Assistance Program (HOME TBRA) and the Office of Prevention and Community Support (PCS) and its expanding unit for Contracts (Homebase Phase I23Cluster/Master Lease City Council Discretionary Awards and Special Housing Assistance Resource (SHARE).
Under the direction of the Deputy Commissioner of the Office of PHA with latitude for the exercise of independent judgement and action the Administrative Assistant coordinates and manages high priority PHA special projects in the areas under the purview of the Deputy Commissioner. The goal of these projects is to maximize resources identify efficiencies and streamline workflows both within PHA areas and between those areas and other areas in the Department of Social Services (DSS) Human Resources Administration (HRA) and Department of Homeless Services. These projects implement the high priority Mayoral goal of reducing and limiting homelessness in New York City.
PHA is recruiting for one (1) Administrative Staff Analyst NMI to function as a Special Assistant to the Deputy Commissioner of PHA who will:
Initiate and manage all activities relating to project deliverables including presentations briefings across the Deputy Commissioners areas of responsibility. Manage or collaborate on several projects simultaneously track and monitor projects and assignments maintain timelines and followup with DSS/HRA/DHS staff and external parties. Work independently on special studies project development and management and in concert with the Deputy Commissioner on routine tasks such as correspondence control and general scheduling.
Respond to inquiries and request for actions from various internal and external entities: the HRA Commissioner Office of Constituents Services (OCS) offices of various elected officials. Ensure that PHA completes followup procedures when necessary. Review route and control all correspondence reports and written directives in order to facilitate responses to appropriate parties including State Mayoral and Commissioner.
Monitor key operational indicators develop and produce analyses and reports to provide insights into operations and performance. Lead teams of PHA staff who collect and analyze information needed for the preparation of process evaluations and who conduct management surveys work measurement analysis and program assessment to increase accountability throughout the various PHA Units. Provide written reports and recommendation for improvements when necessary.
Conduct indepth research and analysis of data for multiple and varying projects related to new procedures or initiatives. Prepare and present data driven presentations on the findings to the HPA Chief PHA Deputy Commissioner PHA Program Heads and make recommendations of best practice to optimize utilization to assist the Deputy Commissioner in the decisionmaking process.
Collaborate with Senior PHA staff on the development and updates of written agency HPA and PHA procedures; maintain a close relationship with the Office of Training and Office of Policy and Procedures to provide feedback on proposed procedural changes.
Attend meetings with or represent the Deputy Commissioner on interprogram interAgency projects meetings and work groups as they arise. Represent HPA and PHA upper management and/or other program representatives conveying information as authorized. Chronicle meetings by taking notes recording commitments made by attending parties. Follow up with the Chief/Deputy Commissioner convey the contents of meetings to the Deputy Commissioner to ensure timely action is taken on all requests. Ensure that all meeting notes are properly cataloged and remain accessible to the Deputy Commissioner as needed.
Hours: 9:00 am 5:00 pm
Work Location: 4 WTC NY NY 10007
Qualifications :
1. A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a closely related field and two years of satisfactory fulltime professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
