Procurement Supervisor Bureau of IT Infrastructure and Support Services

ONLY PERMANENT TO EMPLOYEES IN THE TITLE OF PERMANENT PROCUREMENT ANALYST.

Program and Job Description:
The Division of Information Technologys mission and vision is to promote and protect the health of all New Yorkers through the use of innovative technology and health information that is useful and available such that we envision a city where all New Yorkers can realize their full health potential regardless of who they are where they are from or where they live. The Office of IT Administration Financial and Personnel Services provides general business and infrastructure services to the Division of Informatics and Information Technology. It manages agencywide IT contracts and centralizes the procurement process of IT goods and services. Additionally the office oversees personnel services which include the management of human resources functions such as recruitment hiring training performance evaluation and employee relations for IT staff.

The selected candidate will serve as the Procurement Supervisor. Under minimal direction with wide latitude for independent initiative judgment and decisionmaking manage complex fiscal administration oversee & direct a staff responsible for all fiscal and procurement services ensuring that these activities within the procurement unit run effectively and efficiently. The Supervisor will serve as oversight for procurement of goods and services overall responsibility for procurement actions based on the OTPS budget and Division needs including contracts micropurchases service agreements etc. Will ensure compliance to all existing Procurement Policy Board rules Agency Chief Contracting Officer and Comptroller rules and regulations. Additionally the candidate will collaborate with work with Senior Leadership to perform needs assessments develop fiscal year spending plans analyses and reports. This position will supervise staff engaged in all phases of the procurement process including but not limited to coaching training and mentoring.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Extensive knowledge of the procurement/contracting process and New York City Procurement Policy Board rules.
Working knowledge of information Cityspecific IT applications including FMS Passport etc.
Knowledge of negotiation best practices both inperson and in written format.
Maintain and update internal procurement database.
Advanced analytical and reporting skills.
Perform other duties as required to ensure that procurements are completed on schedule.
Perform related assignments and special projects as required.
Oversee P card purchases and payment for the Division.
Supervise and/or train procurement and contract staff in monitoring tracking and processing the bureaus purchase requisitions including but not limited to processing purchase orders and contracts and ensuring claims and invoices are processed in a timely manner.

PREFERRED SKILLS:
Experience in New York Citys contracting process and systems
Strong knowledge of the Citys procurement policy and federal grant rules and regulations
Ability to develop RFPs and scope of services. Ability to develop grant budgets and budget related narratives
Experience in finance contract administration and grants management
Excellent interpersonal writing and communication skills
Must be proficient in Microsoft Excel Word and Visio
Highly organized and exceptionally detail oriented
Successful experience working under strict deadlines
Comfortable with working in multiple automated systems


ONLY PERMANENT EMPLOYEES IN THE TITLE AND COMPARABLE PERMANENT CIVIL SERVICE TITLES OF:

Contract Specialist II Procurement Analyst II and Staff Analyst II** AMENDED

Program and Job Description:

The Division of Information Technologys mission and vision is to promote and protect the health of all New Yorkers through the use of innovative technology and health information that is useful and available such that we envision a city where all New Yorkers can realize their full health potential regardless of who they are where they are from or where they live. The Office of IT Administration Financial and Personnel Services provides general business and infrastructure services to the Division of Informatics and Information Technology. It manages agencywide IT contracts and centralizes the procurement process of IT goods and services. Additionally the office oversees personnel services which include the management of human resources functions such as recruitment hiring training performance evaluation and employee relations for IT staff.

The selected candidate will serve as the Procurement Supervisor. Under minimal direction with wide latitude for independent initiative judgment and decisionmaking manage complex fiscal administration oversee & direct a staff responsible for all fiscal and procurement services ensuring that these activities within the procurement unit run effectively and efficiently. The Supervisor will serve as oversight for procurement of goods and services overall responsibility for procurement actions based on the OTPS budget and Division needs including contracts micropurchases service agreements etc. Will ensure compliance to all existing Procurement Policy Board rules Agency Chief Contracting Officer and Comptroller rules and regulations. Additionally the candidate will collaborate with work with Senior Leadership to perform needs assessments develop fiscal year spending plans analyses and reports. This position will supervise staff engaged in all phases of the procurement process including but not limited to coaching training and mentoring.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Extensive knowledge of the procurement/contracting process and New York City Procurement Policy Board rules.
Working knowledge of information Cityspecific IT applications including FMS Passport etc.
Knowledge of negotiation best practices both inperson and in written format.
Maintain and update internal procurement database.
Advanced analytical and reporting skills.
Perform other duties as required to ensure that procurements are completed on schedule.
Perform related assignments and special projects as required.
Oversee P card purchases and payment for the Division.
Supervise and/or train procurement and contract staff in monitoring tracking and processing the bureaus purchase requisitions including but not limited to processing purchase orders and contracts and ensuring claims and invoices are processed in a timely manner.

PREFERRED SKILLS:
Experience in New York Citys contracting process and systems
Strong knowledge of the Citys procurement policy and federal grant rules and regulations
Ability to develop RFPs and scope of services. Ability to develop grant budgets and budget related narratives
Experience in finance contract administration and grants management
Excellent interpersonal writing and communication skills
Must be proficient in Microsoft Excel Word and Visio
Highly organized and exceptionally detail oriented
Successful experience working under strict deadlines
Comfortable with working in multiple automated systems

Why you should work for us:

Loan Forgiveness: As a prospective employee of the City of New York you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information please visit the U.S. Department of Educations website ()
Benefits: City employees are entitled to unmatched benefits such as:
o a premiumfree health insurance plan that saves employees over $10K annually per a 2024 assessment.
o additional health fitness and financial benefits may be available based on the positions associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a taxdeferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position you may be able to work up to two days during the week from home.
Job Security you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805 the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S. dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone regardless of age background or location can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition antitobacco support chronic disease prevention HIV/AIDS treatment family and child health environmental health mental health and social justice initiatives. As the primary population health strategist and policy authority for NYC with a rich history of public health initiatives and scientific advancements from addressing the 1822 yellow fever outbreak to the COVID19 pandemic we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process contact SyeEun Ahn Director of the Office of Equal Employment Opportunity at or.

Qualifications :

1. A baccalaureate degree from an accredited college and six months of satisfactory fulltime professional experience in procurement of goods services construction or constructionrelated services or professional technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college and 18 months of satisfactory fulltime professional experience as described in 1 above; or
3. A fouryear high school diploma or its educational equivalent and two and onehalf years of satisfactory full time professional experience as described in 1 above; or
4. A combination of education and/or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 1 above.
To be eligible for placement in Assignment Level III individuals must have after meeting the minimum requirements either one year served at Assignment Level II or two additional years of the experience described in 1 above at least one year of which must have been supervisory or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime