EXECUTIVE DIRECTOR AGENCY CHIEF CONTRACTING OFFICER ACCO

New York City Emergency Management (NYCEM) helps New Yorkers before during and after emergencies through preparedness education and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise including individuals assigned from other City agencies.

NYCEMs Finance Office is responsible for the oversight management accounting and reporting of all agency funds as well as the procurement planning development implementation and management of all agency contracts.

JOB DESCRIPTION

The Procurement Unit is responsible for providing management oversight review and support of all procurement functions at NYCEM. NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules.

The Executive Director Agency Chief Contracting Officer (ACCO) is responsible for providing technical and programmatic guidance to agency staff on the Citys procurement and contracting processes.

The Agency Chief Contracting Officer (ACCO) will:
Review and monitor agency procurement actions and contracting functions to ensure compliance with the Procurement Policy Board (PPB) rules and all other applicable city state and federal requirements.
Oversee and manage procurements varying in size and complexity that focus on emergency events and citywide initiatives; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows.
Provide guidance to staff on all procurement matters Local Laws City administrative requirements and Comptrollers Office policies and procedures regarding purchasing/contracting operation; disseminates alerts and updates as to developments in procurementrelated law; recommends and oversees training for procurement staff
Coordinate procurement processes with oversight agencies including the Mayors Office of Contract Services (MOCS) Law Department (Law) Office of Management and Budget (OMB) Department of citywide Administrative Services (DCAS) Comptrollers Office Financial Information Services Agency (FISA) and Department of Information Technology and Telecommunications (DOITT).
Approve PreSolicitation Report (PSRs) Recommendations for Award (RFAs) Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks.
Implements best practices for increasing contracting opportunities for Women and Minorityowned Business Enterprises (M/WBEs) and provides guidance on the Comptroller Offices internal supplier diversity initiative; reviews data for and prepares M/WBE Annual Reports

**PLEASE NOTE THE FOLLOWING:

The selected candidate will be assigned to an oncall Emergency Operations Center (EOC) team and will be expected to work nonbusiness hours during some emergencies. These nonbusiness hours include nights weekends holidays and extended week hours outside of a 9AM5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the oncall EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time with six weeks off in between.

CTL No grant language applies. City designated grant.

IN ORDER TO BE CONSIDERED FOR THIS JOB PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

PREFERRED SKILLS

Ability to demonstrate knowledge of procurement lifecycle from requisition through contract closeout across all procurement methodologies.
Knowledge of federal and state grant procurement requirements.
Excellent written and verbal communications skills.
Effective problemsolving skills and the ability to prioritize manage time and engage in multiple tasks in a fastpaced environment.
Excellent analytical interpersonal and organizational skills; ability to communicate effectively
Must have an indepth knowledge of the Citys procurement policies and rules
Knowledge of City systems such as Financial Management System (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP) and the Payee Information Portal (PIP).

Competencies everyone:
oKnowledge possesses appropriate subject matter expertise.
oWork Ethic and Productivity produces consistently high quality accurate and ontime deliverables; takes responsibility is dependable and accountable and follows through; is responsive to requests from leadership.
oStrategic Problem Solving and Innovation is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
oEffective Communication communication is clear precise and timely; understands their audience and display confidence in delivering their message.
oTeamwork encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
Competencies managers:
oStrategic Planning creates a strategic vision and plan for the unit and communicates a path toward it; ensures unit activities contribute to the articulated vision; aligns the units goals with the broader HCM and agency goals.
oDecision Making demonstrates confidence decisiveness adaptability and good judgement; brings solutions not problems; makes informed equitable and sometimes difficult decisions.
oRelationship Building values and seeks diverse perspectives by demonstrating awareness sensitivity and acceptance of cultural differences.
oGiving and Receiving Feedback delivers specific and growthcentered feedback whenever the opportunity presents; listens and receives honest and open feedback without defensiveness; provides actionable and constructive suggestions resources and guidance on how to improve enhance or expand efforts.
oCommunication to unit Regularly communicates the alignment of individual work with unit and agency goals and how it connects to the broader mission of the agency; creates deliverables that are clear wellwritten appropriate to the topic and targeted to the audience; models integrity and communicates truthfully and transparently even when difficult or uncomfortable to do so.
oCoaching Uses coaching techniques to support staff helping them develop and enhance skills by demonstrating and working together; encourages staff professional development working with staff to develop goals and recommending resources for learning; stays connected on tracking progress; recognizes individual strengths challenges and styles and determines how best to support each person with these in mind; creates environment in which staff members feel open to seeking help guidance and support from colleagues or managers as needed.
oTeam Management Writes and conducts annual evaluations that include specific examples that demonstrate each individuals progress toward attainment of goals as well as areas for continued growth; monitors and supports staff progress without micromanaging; mediates conflict among staff negotiating compromises and solutions when conflicts arise; monitors workload and stress levels among staff members makes efforts to reduce stress levels through flexible work schedules listening and redirecting workflows as possible; is wellversed in all agency policies and procedures; seeks guidance to support team members necessary

**Studies have shown that women people of color and other underrepresented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge skills education and experience to meet qualifications. If you are interested in applying we encourage you to think broadly about your background and skill set for the role.**

Qualifications :

1 . A fouryear high school diploma or its educational equivalent and eight years satisfactory fulltime professional experience in one or a combination of the following: emergency management fire or police services public safety public health public administration urban planning engineering or another specialized area to which the appointment is to be made. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of satisfactory fulltime professional experience in one or a combination of the areas listed in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above; or

3. A master s degree from an accredited college in emergency management public administration urban planning engineering economics political science the physical sciences or related field and three years of satisfactory fulltime professional experience in one or a combination of the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above; or

4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must have a fouryear high school diploma or its educational equivalent and the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime