Inpatient Program Assistant - Talent Pool EW Bickle Centre

Disclaimer: This is a talent pool only for Toronto Rehabilitation Institute E.W. Bickle Centre. We appreciate your interest and will be in touch if a suitable opening becomes available. Thank you for your patience and understanding. Note that talent pools are for external candidates only.

Position Summary

The Program Assistant communicates effectively with patients the different areas within the Hospital and external agencies as required that ensure efficient patient care.

Duties

• Performing reception duties and responding to a variety of inquires within Toronto Rehab external agencies and the community
• Typing filing photocopying faxing ordering and maintaining office supplies
• Ensuring admission/ discharges/transfers are input into the ADT system on same day as occurrence
• Filing of appropriate information into patients health record as per protocol
• Ensuring charts and contents are in good order
• Booking and coordinating accurately and efficiently patients appointments
• Compiling and entering program service statistics and data
• Maintaining an accurate and confidential filing system
• Preparing reports including letters memos agendas meeting minutes
• Organizing room bookings conference/meeting requests and catering; tracking and submitting payroll accurately
• Scheduling staff duties as assigned; providing administrative support to Managers) as needed
• Providing coverage and assistance to other program administrative positions as required
• Understanding of compliance with and commitment to patient safety responsibilities and corresponding hospital plans policies and procedures in order to ensure a safe environment for patients.

Qualifications :

• Community College with recognized Office Management Certificate or equivalent Basic Accounting and Medical Terminology
• Minimum of two years relevant experience; experience in Complex Continuing Care service provision an asset
• Excellent computer skills: MS Word Excel PowerPoint Outlook Calendar
• Working knowledge of telephone system photocopier fax machine printer and various other office equipment; working knowledge of PC backup procedures
• Excellent time management and organizational skills; ability to work under pressure effectively prioritize workload and manage competing priorities
• Strong customer service orientation
• Excellent verbal written and interpersonal communication skills
• Ability to function well independently and in a professional manner
• Demonstrated ability to maintain confidentiality
• Detail oriented dependable mature and flexible with initiative and capacity to handle a variety of complex tasks simultaneously
• Willingness to implement new initiatives as required
• Excellent attendance history
• Must be proficient in English

Additional Information :

Why join UHN 

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN. 

• Competitive offer packages 
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment 
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime