Administrative Assistant III Core Laboratory

Union: NonUnion
Site: Toronto General Hospital
Department: Laboratory Medicine Program Core Laboratory
Work Model: OnSite
Reports to: Senior Manager Core Laboratory
Grade: A0:06
Hours: 37.5 hours per week
Salary: $27.59 $34.49 per hour
Shifts: Days
Status: Permanent Full Time
Closing Date: January 6 2025

Position Summary
Join UHNs Laboratory Medicine Program Canadas largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1300 outpatients served daily we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to groundbreaking research education and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.

As a valued member of TeamLMP you will play a key role exercising judgment and independence in the performance of administrative activities. The Administrative Assistant III provides comprehensive administrative support to senior management within the Core Laboratory including managers biochemists and the director. This role interacts closely with laboratory supervisors and personnel across Hematology Chemistry Specimen Management and ECG teams. The position is essential in ensuring smooth operations by managing schedules coordinating meetings processing payroll and handling communications efficiently and confidentially.

Duties

• Administrative Support

  • Manage calendars arrange travel and process expense reports.
  • Prepare documents coordinate meetings and maintain electronic filing systems.

• Payroll Coordination

  • Handle all aspects of payroll submission for multiple groups.
  • Address payroll inquiries and provide training as necessary.

• Meeting and Event Coordination

  • Plan and organize departmental meetings including minutetaking for core teams.
  • Support departmental events such as staff retirements and luncheons.

• Financial Documentation

  • Collate and process monthly credit card statements ensuring proper documentation and approvals.

• Onboarding New Staff

  • Assist with the onboarding process by coordinating paperwork and initial setup.

• Operational Support

  • Coordinate preventive maintenance schedules and liaise with external vendors for equipment servicing.
  • Oversee office supplies procurement and departmental organization.

Qualifications :

• Completion of Grade XII (12) or recognized equivalent
• Office Administration Certificate or equivalent is preferred
• Familiarity with medical terminology is beneficial
• 35 years of relevant administrative experience in a fastpaced environment
• Proficiency in Microsoft Office Suite (Word Excel Outlook Access MS Teams)
• Strong organizational skills with the ability to maintain confidentiality
• Expertise in payroll systems and familiarity with electronic billing platforms
• Experience working in a healthcare environment an asset
• Exceptional verbal and written communication abilities
• High attention to detail and the ability to work independently
• Excellent time management and multitasking capabilities

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime