Facilities Coordinator
Facilities Coordinator
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Job Description
The Facilities Coordinator reporting to the Director of Facilities is responsible for assisting in financial and office administration functions within the Facilities Department; coordinating minor projects playing a key role in assessing client requirements to ensure the efficient utilization of manpower supplies utilities and equipment in a cost effective manner while providing quality delivery of projects for the benefit of all students staff and visitors at the Michener; submitting ideas on continuous quality improvement; performing crossfunctional and/or other duties consistent with the job classification as assigned or requested.
Event Planning & Project Management
- Provide daytoday administrative support to the director and departmental staff (i.e. schedule and organize team meetings etc.)
- Provide administrative coordination within Facilities (i.e. Distribution and Receiving Reception Housekeeping Events etc.)
- Administers and directs the daytoday accounting function including determining appropriate vendor to contact for purchases determining items to purchase depending on cost and quality negotiating price with vendor ordering supplies for the department keeping track of project costs.
- Establish work priorities maintain filing system and coordinate office activities.
- Support departmental quality assurance by conducting process gap analysis between team members and other departments.
- Manage vendor files and vendor and contractor correspondence.
- Update and maintain the Facilities web page on the internet and intranet.
- Create update and maintain departmental forms and policies.
- Prepare monthly budget reports.
- Liaise with clients to identify their project needs e.g. minor renovations furniture procurement office relocation etc.
- Identify staffing requirements; prepare a statement of work and trending contracts.
- Coordinate scope of work with contractors/vendors and endusers.
- Assist the Facilities Director in assessing all additions and modifications to the elements of the building.
- Attend regular schedule meetings with internal and external stakeholders and other relevant parties to discuss project updates and status.
- Coordinate the activities of minor projects with those of various user groups within the organization and with external stakeholders including UHN.
- Submit ideas on continuous quality improvement.
- Perform crossfunctional and/or other duties consistent with the job classification as assigned or requested.
Qualifications :
- Undergraduate degree or equivalent and/or the completion of post graduate certificate in administrative services business facility management or similar
- Minimum 3 years of related experience
- Must be proficient in Microsoft office suite and Acrobat Pro.
- Must have excellent communication interpersonal and time management skills.
- Strong planning and organizational skills
- Excellent problemsolving skills; ability to use own initiative and exercise sound judgment tact diplomacy.
- Knowledge of Codes Regulations WHMIS OHSA Policies preferred.
- Knowledge of financial management procedures is an asset.
- Project management experience is an asset.
- Ability to read and interpret engineering and architectural drawings is an asset.
Additional Information :
Closing Date: Until Filled
Qualified applicants are invited to submit a detailed resume and cover letter.
For further information on The Michener Institute please visit our website at .
The Michener Institute is publicly funded by the Ministry of health and is a respectful caring and inclusive workplace. We are committed to championing accessibility diversity and equal opportunity.
We offer accommodation for applicants with disabilities during the recruitment process providing the applicant has met the Bonafide requirements for the open position. Applicants need to make their requirements known when contacted.
While we thank all applicants only those selected for an interview will be contacted.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
