Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
United Living Group is comprised of four complementary businesses all dedicated to realising our vision of creating a connected sustainable future. Our New Homes business provides muchneeded buildtorent and affordable housing solutions addressing the housing challenges facing our communities.
We are seeking a highly organized and personable Office Manager to join our team. This role is crucial to ensuring the smooth operation of our office and providing essential support to our site team. The ideal candidate will be responsible for frontofhouse duties managing office supplies coordinating with cleaning staff and assisting with document management. This position requires excellent communication skills a professional demeanor and a proactive approach to problemsolving.
Under the guidance of your line manager you will be responsible for:
Key Responsibilities
Front of House Duties:
- Meet and greet all site visitors ensuring a warm and professional welcome.
- Manage the visitor log and ensure all guests are directed to the appropriate personnel.
Office Supplies Management:
- Monitor and replenish office supplies including stationery kitchen supplies and other essentials.
- Coordinate with suppliers to ensure timely deliveries and manage inventory levels effectively.
Cleaning Coordination:
- Manage and coordinate the office cleaning schedule ensuring the office is maintained to a high standard.
- Liaise with cleaning staff to address any issues and ensure tasks are completed as required.
Support to Site Team and Document Controller:
- Assist the site team and Document Controller with filing and managing paperwork ensuring all documents are organized and accessible.
- Provide general administrative support including photocopying scanning and archiving documents.
Meeting Support:
- Attend meetings as required and record minutes ensuring accurate documentation of discussions and action items.
- Distribute meeting minutes to relevant parties in a timely manner.
IT and Office Systems:
- Utilize office software and systems effectively to support administrative tasks.
- Troubleshoot basic IT issues or coordinate with IT support as needed.
Qualifications :
Required Skills and Qualifications
- Strong IT skills including proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
- Excellent communication and interpersonal skills with the ability to interact professionally with visitors and team members.
- Wellpresented and professional demeanor representing the company effectively.
- Strong organizational skills with the ability to multitask and prioritize tasks efficiently.
- Previous experience in a similar role is advantageous but not essential.
Preferred Qualifications
- Previous experience in office management reception or a similar role.
- Familiarity with document control and office administration in a construction or site environment.
Additional Information :
What we offer you
- Competitive salary and benefits package.
- A supportive and dynamic work environment.
- Career Development from the moment you join youll be supported to develop grow your skill set and progress your career the way you want.
- Cultivate access to our idea and innovation platform empowering you to drive positive business change.
- Cycle to work scheme
- Discounts access to our leisure and shopping discounts and rewards platform.
- Employee Networks opportunity to join our organisation wide employee networks such as our Veterans Network Womens Network and Young Peoples Network which is dedicated to supporting and retaining employees in the early stages of their careers and empowers young employees and future leaders through Continuous Professional Development (CPD) Social Value and Team Building initiatives.
- Health and Wellbeing Support access to our employee programme which includes access to a virtual GP and Dentist mental health support and counselling fitness and nutrition and financial and legal advice.
- Health Cash Plan
- Holidays
- Payroll Giving the opportunity to donate regularly from your gross pay to support charities of your choice.
- Pension you will be eligible to join our pension scheme which we will also contribute to.
- Personal Support Network you will receive a dedicated buddy and mentor and will join an early careers community of peers that will support you forward every step of the way.
- Reward and Award Schemes access to our long service awards and above and beyond rewards.
- Social Value you will be encouraged to support social impact activities each year to support charities and local community organisations.
Company culture
At United Living Group we invest in our people and firmly believe that our workforce is our most valuable asset. A driving force for success and the core to achieving our vision of creating a connected and sustainable future our team is the heart of our organization.
Building a diverse inclusive and equal working environment in which everyone is welcomed and encouraged to be themselves is a commitment we are dedicated to. We believe that having a diverse workforce not only sets us up for success but it allows for greater opportunities for innovation adaptability and wideranging capabilities. We empower our people and our communities to champion diversity and change every day.
A fastpaced diverse and hugely ambitious business we welcome challengers innovators and people who embrace change. Establish yourself in a creative environment that champions freedom of expression and supports you in your personal and professional development because together we achieve more.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
