Invoice Audit Executive
Invoice Audit Executive
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Job Description
Job Description:
The Invoice Audit Executive is responsible for overseeing the accuracy and integrity of invoices related to transport and logistics operations. This includes auditing and verifying billing details ensuring compliance with contractual agreements and addressing discrepancies in invoices. The role supports the company s financial processes by ensuring that transportationrelated costs are accurately recorded and billed ensuring efficient payment cycles and minimising financial risks. The Invoice Audit Executive will directly report to the Director of TES.
Key Responsibilities:
Review and audit transport and logistics invoices for accuracy completeness and compliance with company policies and contractual terms.
Ensure that all invoices are processed in a timely manner and in line with service agreements and established budgets.
Identify discrepancies including incorrect rates quantity mismatches and unauthorized charges and collaborate with relevant departments to resolve issues.
Ensure correct application of taxes duties and other regulatory charges.
Prepare reports highlighting discrepancies overcharges and noncompliance with contract terms.
Assist in the preparation of management reports on invoice audits cost trends and budgeting accuracy.
Support the Finance team in the reconciliation of vendor accounts and discrepancies in payment.
Communicate with transport and logistics vendors to clarify billing issues and resolve disputes in a professional and timely manner.
Maintain detailed records of correspondence adjustments and agreedupon resolutions with vendors.
Ensure compliance with internal policies accounting standards and regulatory requirements related to transport and logistics invoicing.
Maintain organized documentation of audits adjustments and final invoice approvals for future reference.
Qualifications:
Education : Bachelor s degree in Accounting Finance Business Administration or related field.
Experience: 2 years of experience in invoice auditing or a similar role preferably in the transport and logistics industry.
Skills and Knowledge:
- Experience working with QuickBooks for invoicing and reconciliation.
- Strong understanding of accounting principles and invoicing processes.
- Excellent attention to detail and problemsolving abilities.
- Good communication skills for dealing with vendors clients and internal teams.
- Proficient in Microsoft Excel and other data analysis tools.
- Familiarity with transport and logistics operations including shipping freight charges and customs duties.
- Strong attention to detail and ability to spot discrepancies.
- Excellent organizational and timemanagement skills.
- Ability to work both independently and as part of a team.
- Strong written and verbal communication skills.
Shift Time :
US CST working hours.
Employment Type
Full Time
