Office Administrator Administrative Assistant
Posted on :
25-12-2024
Employer Active
1 Vacancy
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Job Description
- Provide administrative support for architectural project teams.
- Edit and/or create written correspondence.
- Process interoffice memos letters transmittals labels contracts forms Basis of Design and Concept Reports etc. from verbal communication email handwritten notes dictation or transcription.
- Create and maintain project forms including spreadsheets and flowcharts. Customize forms for specific project needs.
- Assist with project startup procedures (team directories product cut books project goals statements team responsibility matrix master file setup etc.)
- Coordinate internal/external meetings including agenda and presentation support organizing attendees ordering food arranging space setting up equipment and cleaning up. Coordination may include arranging conference meetings including web telephone and video.
- Assist with office operations such as reception duties shipping and receiving maintaining office supplies and processing vendor invoices.
- Provide focused administrative support to the Principal by maintaining calendar expense reports answering phone inquiries etc.
- Organize manage and facilitate schedule of the Principal as well as that of the General Office
- General office and HR administrative oversight
- Assist in bookkeeping with input and filing tasks & coordinate with firms accountant
Qualifications :
- 2 to 3 years min. experience in management
- Bachelors degree is preferred
- Previous experience in the Architecture/ Engineering/ Construction is preferred
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and meet deadlines
- Demonstrated knowledge of office administration management technology equipment and systems
- Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate highest level of responsiveness
- Ability to work independently while comfortable as part of a diverse team
- High proficiency with MS Office including Outlook Word and Excel
- Excellent verbal and written communication skills
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
Key Skills
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