Company Secretary Assistant

Working hours are Monday  Friday 9am 5pm.

This is a hybrid working position 2 days in the Wolverhampton office and 3 days working from home.

The purpose of this role is to two fold.  Firstly to provide administrative support to the Company Secretary.  In this role you will support meeting the Statutory requirements of the Eurofins Groups UK and Ireland legal entities in a timely manner. 

The role includes ensuring that the Groups UK and Ireland companies comply with Group corporate governance as set out in the internal Spending & Contracting Authority directive.  Secondly to work with the Company Secretary to ensure Legal and Compliance requirements are in place across the UK and Ireland Eurofins Group Companies by supporting with the coordination of compliance related activities.   

• Provide day to day compliance and legal and company secretarial administration support and assistance to the Company Secretary
• Assist in ensuring all Eurofins UK and Ireland statutory company books statutory records and regulatory filings are well maintained and up to date at all times
• Management and filing of Groups intercompany service agreements.
• Drafting board minutes resolutions and shareholder resolutions for UK and Ireland companies.
• Updating and maintaining the Groups corporate data held in the Corporate Dataroom and on the Groups data management system. 
• Assistance with drafting and management of intercompany service agreements.
• Quarterly submission of representation letters to Group in accordance with audit requirements
• Maintaining the Groups corporate structure data management system
• Developing a good understanding of key policies relevant to role to be able to advise key stakeholders on queries relating to policy and procedure
• Maintain robust systems and tracking to support the management of key tasks and responsibilities
• Support the Company Secretary to maintain the electronic Company Secretarial system
• Assist in the tracking of UK and Ireland companies compliance with key governance policies and compliance targets.
• Commercial Contract reviewing
• Responding to email queries and calls relevant to role
• Conduct the S&CA project and the Statutory Accounts filing on an annual basis

Qualifications :

• Educated to A Level English (or equivalent qualification)
• Proven experience in dealing with legal processes and  regulatory authorities preferably gained in a large complex group.
• Computer literate
• Proven experience in a Paralegal or Company Secretarial role in a commercial environment that required compliance with process systems and high levels of accuracy
• Excellent verbal and written  communication skills with the ability to write clearly and concisely
• Strong business acumen
• Methodical with strong organisation and prioritisation skills
• High level of accuracy and attention to detail
• A selfstarter prepared to lead an agenda directly with senior managers and internal stakeholders
• Trustworthy experienced and capable of keeping confidential information confidential

Additional Information :

Our people are the backbone of what we do so its incredibly important we find the right individuals to join us. As a potential new recruit youll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and its requirements this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths. 
 
Your data 
As part of any recruitment process the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
 
Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
 
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately on this occasion your application has been unsuccessful. 

We support your development! Do you feel you dont match 100% of the requirements Dont hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression race nationality age religion sexual orientation disability and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us!  We are well on our way to achieving our objective of carbon neutrality by 2025 through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

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