Office Services Coordinator
Office Services Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Location: Universal City CA
Type: 2 months contract on W2
Qualifications:
- Two plus years of customer service facilities or client facing experience
- Experience is occupancy of space planning software
- We are slightly pivoting here and need someone with strong handson operational experience. This is not a desk job but an operational projectbased role
- Strong Proficient with Microsoft Excel Outlook Adobe work order management systems
- Strong written and verbal communications skills to interact and engage with demanding clients
- Ability to make tough informed decisions quickly to keep projects on track using good judgement and accountability
- General knowledge of Archibus is a must and CAFM experience is a plus.
- BA/BS degree from an accredited college or university or equivalent
- Familiarity working in a studio operations environment
- Familiarity with studio production needs and requirements
- Three plus years of experience in customer service or facilities
- Customerfocused with excellent customer service skills and a cando attitude
- Ability to maintain professionalism at all times
- A high output selfstarter with the ability to handle multiple projects simultaneously
- Exceptional attention to detail critical thinking as well as the ability to see the big picture
- Ability to flex on demand to address competing priorities and handle multiple projects simultaneously while maintaining a pulse on incoming items
Responsibilities:
- Work in collaboration with Facilities IT Telecom and Business Unit Representatives to coordinate all Moves
- Update and maintain pline drawings space data and occupancy data based on move information and project information provided by the client
- Assist with fostering & building vendor/internal department relationships to effectively fulfill client expectations while ensuring company policy and procedures are followed
- Outside vendor communication scheduling and thorough documentation of punch list items
- Work with supporting teams to troubleshoot issues that arise and maintain constant communication throughout the process
- Interface with IT and Telecom to set up work areas with required equipment
- Working closely with building management security and cleaning crews to maintain a safe and comfortable work environment
- Daily interaction with work ticketing systems
- Compile and deliver capacity and occupancy information for proper reporting
- Manage Zone Maintenance areas to identify and resolve maintenance issues. Ensure information is entered into a work order to track progress and report on results
- Flexible to assist with special projects as needed
- Update and distribute monthly reports and various notifications as needed
- Scout office space with the customer to understand tenant requirements and assess building conditions prior to occupancy
- Process office maintenance requests for paint carpet cleaning plumbing issues electrical issues HVAC janitorial and pest control
- Schedule furniture deliveries removals or office rearranging per client requests
Employment Type
Full Time
